Strategic Construction Billing & Cash Flow Specialist

Summit General Contractors, Inc.; Knoxville (TN); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plan with company match

Paid time off

Professional development

Annual bonus

Job summary

Summit General Contractors, Inc. is seeking a Billing Specialist to manage financial administration for a portfolio of projects from startup to closeout.

The role partners with project management to ensure accurate billing, strong cash flow, and robust financial controls, while resolving issues and driving timely revenue collection. The ideal candidate is detail-oriented, analytical, and able to work independently within company policy.

Qualifications

• 2+ years of experience in billing, accounting, project administration, construction administration, or a related financial support role preferred.
• Strong understanding of billing processes, contract documentation, financial controls, and project closeout requirements.
• Ability to analyze financial information, identify exceptions, determine root causes, and recommend corrective action.
• Excellent organizational, time management, communication, and interpersonal skills.
• Ability to manage multiple priorities, exercise sound judgment, and work collaboratively with project management, accounting, subcontractors, vendors, and clients.
• High attention to detail, problem-solving ability, accountability, and follow-through.

Responsibilities

• Own the financial administration of assigned projects from startup through final closeout
• Monitor project financial health, including billing status, cash position, receivables, retainage, unapproved change orders, cost exposure, and closeout readiness
• Identify financial risks, communicate potential impacts, and drive timely resolution with responsible parties
• Take ownership of ensuring each project converts earned revenue into collected cash through proactive billing, follow-up, and issue resolution
• Evaluate owner and subcontractor billing requirements and apply judgment to determine whether billing and payment requests are complete, accurate, and contractually supported
• Interpret contract terms, retainage requirements, schedules of values, stored-material provisions, change-order status, lien-waiver requirements, and other specific billing conditions
• Exercise independent judgment in evaluating billing submissions and supporting documentation, determining accuracy, completeness, contractual compliance, and readiness for processing.
• Resolve billing and documentation issues for project management, accounting, subcontractors, vendors, and clients.
• Distribute project financial reports with active analysis and recommended actions
• Analyze project cash position, under-billings, overbillings, aged receivables, retainage, unapproved change orders, cost exposure, and closeout status
• Investigate unusual balances and financial exceptions, identify root causes, communicate potential impacts, and recommend corrective action
• Track outstanding financial, billing, collection, and closeout items through resolution
• Maintain delegated authority within established company policies to protect the financial and control interests of the company
• Return incomplete billing submissions, require supporting documentation, and hold transactions that do not meet contractual requirements
• Establish resolution plans and hold responsible parties accountable for outstanding financial and closeout items
• Support process improvement initiatives that strengthen billing accuracy, financial controls, cash flow, and project closeout performance

Skills

Billing knowledge

Analytical skills

Attention to detail

Organizational skills

Communication skills

Team collaboration

Job description

Summit General Contractors, Inc. is seeking a Billing Specialist to manage financial administration for a portfolio of projects from startup to closeout.

The role partners with project management to ensure accurate billing, strong cash flow, and robust financial controls, while resolving issues and driving timely revenue collection. The ideal candidate is detail-oriented, analytical, and able to work independently within company policy.