Construction Billing & AR Specialist

Batchelor & Kimball, Inc.; Conyers (GA); On-site; USD 45,000 - 65,000; Full time

Job summary

Batchelor & Kimball, Inc. in Conyers, GA is seeking a Construction Accounting & Billing Specialist to support our project management team by ensuring accurate and timely billing in line with contract terms. You will work with project managers and customers to drive cash flow and maintain proper accounting procedures.

The role requires strong AR/billing knowledge, proficiency in Excel, and the ability to multi-task in a fast-paced construction office environment.

Qualifications

• Must demonstrate a strong understanding of AR and Billing processes or similar job functions.
• Strong verbal, written, and interpersonal skills.
• Ability to work in a fast-paced construction office environment.
• Ability to organize and prioritize workload to meet closing deadlines with accuracy.

Responsibilities

• Prepare payment requisitions for projects.
• Coordinate with Project Managers to establish billing timing and procedures/progress billings.
• Follow-up to ensure payments are received on a timely basis.
• Work with Accounts Receivables and customers to resolve receivable issues.
• Processes invoice credits & bills, as necessary.
• Update and retain customer account information related to special billing conditions, tax status, invoice approval contacts, billing addresses and special billing rates up-to-date.
• Maintain billing log and prepare retention billing at end of project.
• Work with project managers to ensure billings are complete, accurate and timely.
• Prepare payment requisitions for projects that require schedules of values and supporting schedules.
• Issue and post bills, receipts and invoices.
• Responsible for assisting in accurate and timely job setup.
• Create, modify, and maintain job billing templates.
• Enter change orders and ensure proper support is received and attached to the job profile
• Enter labor rate changes when applicable
• Complete job billings and pay applications timely and accurately with notarization as required
• Monitor job billing status to minimize underbilling
• Ensure job costs are coded properly and make corrections when needed
• Closely monitor AR aging reports (including retainage) to ensure collection efforts are successful
• Close out completed jobs and monitor for any future invoices to be applied
• Generate Billing and AR reports for review and analysis
• Rely on experience and judgment to manage daily tasks
• Attend cross-functional business initiative meetings as required
• Complete ad-hoc requests from management as needed
• Serve as backup to other areas within finance as identified

Skills

AR & Billing

Excel proficiency

Communication skills

Education

High School Diploma or GED

Tools

Excel

Word

Access

Job description

Batchelor & Kimball, Inc. in Conyers, GA is seeking a Construction Accounting & Billing Specialist to support our project management team by ensuring accurate and timely billing in line with contract terms. You will work with project managers and customers to drive cash flow and maintain proper accounting procedures.

The role requires strong AR/billing knowledge, proficiency in Excel, and the ability to multi-task in a fast-paced construction office environment.