Strategic Construction Bid Coordinator

APMP; Gainesville (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

CROM, LLC in Gainesville, FL seeks a Bid Coordinator to prepare, review, and submit bid and prequalification packages. You will collaborate with Business Development, Estimating, Risk and Administration to manage schedules and ensure on-time delivery.

Responsibilities include analyzing RFQ/RFP documents, coordinating submittals, and maintaining databases and calendars to track milestones. Occasional travel may be required; extended hours during deadlines are possible.

Qualifications

• Energetic self-starter with fast-paced, team-focused work style.
• Extremely organized with strong attention to detail.
• Strong communication and collaboration with team members.
• Proven accountability to meet deadlines.

Responsibilities

• Analyze bid documents (RFQ, RFI, RFP) and identify mandatory requirements and compliance items.
• Coordinate bid submittals to align with client objectives and bid strategy.
• Perform quality assurance of proposal packages for completeness and formatting.
• Assist with post-bid activities including bid tabulations and award documentation.
• Maintain bid calendar, track milestones, and communicate deadlines to departments.
• Support estimating with RFIs, good faith efforts, and risk reviews.
• Coordinate prequalification packages and maintain qualification documents.
• Manage electronic procurement portals and submit bids through client systems.
• Collaborate across departments to compile bid submittal content.
• Develop and maintain bid/proposal files and tools.
• Suggest process improvements to increase efficiency.

Skills

Self-starter

Organized

Detail-oriented

Deadline-driven

Communication skills

Job description

CROM, LLC in Gainesville, FL seeks a Bid Coordinator to prepare, review, and submit bid and prequalification packages. You will collaborate with Business Development, Estimating, Risk and Administration to manage schedules and ensure on-time delivery.

Responsibilities include analyzing RFQ/RFP documents, coordinating submittals, and maintaining databases and calendars to track milestones. Occasional travel may be required; extended hours during deadlines are possible.