Strategic Confidential EA for Chief Campus Counsel

University at Buffalo; Buffalo (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

The University at Buffalo seeks a Confidential Executive Assistant to the Chief Campus Counsel. The role provides high-level administrative and operational support, requiring exceptional judgment and discretion in interaction with university leadership and external partners.

Responsibilities include managing calendars, coordinating meetings, preparing briefing materials, and supervising staff as needed in a fast-paced legal office environment.

Qualifications

• Must maintain strict confidentiality and exercise sound judgment.
• Strong organizational and prioritization skills with attention to detail.
• Excellent written and verbal communication with senior leaders and stakeholders.

Responsibilities

• Manage the Chief Campus Counsel’s calendar, meetings, travel, and related logistics.
• Coordinate meetings with university leadership, attorneys, paralegals, and external parties.
• Prepare correspondence, briefs, agendas, and presentation materials.
• Monitor deadlines and ensure timely follow-up and information flow.
• Oversee office operations, purchases, travel, reimbursements, and registrations.
• Provide administrative support for legal matters, records, and tracking systems.

Skills

Discretion

Organization

Communication

Calendar management

Tools

LegalFiles

Job description

The University at Buffalo seeks a Confidential Executive Assistant to the Chief Campus Counsel. The role provides high-level administrative and operational support, requiring exceptional judgment and discretion in interaction with university leadership and external partners.

Responsibilities include managing calendars, coordinating meetings, preparing briefing materials, and supervising staff as needed in a fast-paced legal office environment.