Strategic Communications & Executive Ops Lead

Baylor University; Waco (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Baylor University in Waco is seeking an Associate Director of Strategic Communications & Executive Operations to provide high-level administrative and operational support to the Resource Development and Brand Engagement executive offices. You will help manage day-to-day priorities, coordinate projects and meetings, and prepare executive materials.

The ideal candidate is highly organized, proactive, resourceful, and comfortable managing competing priorities in a fast-paced environment.

Qualifications

• Experience providing executive-level administrative and operational support.
• Strong communication, presentation, and visual storytelling skills.
• Eligibility to work in the United States on a full-time basis.

Responsibilities

• Provide day-to-day administrative and operational support to the Resource Development and Brand Engagement executive offices.
• Assist with scheduling, meeting coordination, agendas, briefing materials, and follow-up.
• Track priorities, action items, and commitments to ensure timely completion.
• Anticipate executive needs and identify ways to improve organization and workflow.
• Coordinate with internal departments and external constituents on behalf of executive leadership.
• Handle confidential and sensitive information with discretion and sound judgment.
• Support projects and initiatives from concept through completion.
• Coordinate across teams to gather information, align priorities, and maintain timelines.
• Maintain organized project files, task lists, and documentation.
• Manage multiple priorities and shifting deadlines with strong attention to detail.
• Identify challenges and develop solutions to keep projects moving forward.
• Prepare reports, summaries, briefing documents, talking points, and presentations.
• Create polished presentations and pitch decks for leadership, donors, partners, and other stakeholders.
• Translate complex information into clear, concise, and compelling materials.
• Ensure communications reflect organizational priorities, messaging, and brand standards.
• Perform other duties to support Baylor’s mission.
• Maintain regular and punctual attendance.

Job description

Baylor University in Waco is seeking an Associate Director of Strategic Communications & Executive Operations to provide high-level administrative and operational support to the Resource Development and Brand Engagement executive offices. You will help manage day-to-day priorities, coordinate projects and meetings, and prepare executive materials.

The ideal candidate is highly organized, proactive, resourceful, and comfortable managing competing priorities in a fast-paced environment.