Associate Director of Strategic Communications and Executive Operations

Baylor University; Waco (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

Baylor University in Waco is seeking an Associate Director of Strategic Communications & Executive Operations to provide high-level administrative and operational support to the Resource Development and Brand Engagement executive offices. You will help manage day-to-day priorities, coordinate projects and meetings, and prepare executive materials.

The ideal candidate is highly organized, proactive, resourceful, and comfortable managing competing priorities in a fast-paced environment.

Qualifications

• Experience providing executive-level administrative and operational support.
• Strong communication, presentation, and visual storytelling skills.
• Eligibility to work in the United States on a full-time basis.

Responsibilities

• Provide day-to-day administrative and operational support to the Resource Development and Brand Engagement executive offices.
• Assist with scheduling, meeting coordination, agendas, briefing materials, and follow-up.
• Track priorities, action items, and commitments to ensure timely completion.
• Anticipate executive needs and identify ways to improve organization and workflow.
• Coordinate with internal departments and external constituents on behalf of executive leadership.
• Handle confidential and sensitive information with discretion and sound judgment.
• Support projects and initiatives from concept through completion.
• Coordinate across teams to gather information, align priorities, and maintain timelines.
• Maintain organized project files, task lists, and documentation.
• Manage multiple priorities and shifting deadlines with strong attention to detail.
• Identify challenges and develop solutions to keep projects moving forward.
• Prepare reports, summaries, briefing documents, talking points, and presentations.
• Create polished presentations and pitch decks for leadership, donors, partners, and other stakeholders.
• Translate complex information into clear, concise, and compelling materials.
• Ensure communications reflect organizational priorities, messaging, and brand standards.
• Perform other duties to support Baylor’s mission.
• Maintain regular and punctual attendance.

Job description

What We Are Looking For

The Associate Director of Strategic Communications & Executive Operations provides high-level administrative, operational, and project support to the Resource Development and Brand Engagement executive offices. This role serves as a trusted partner in managing day-to-day priorities, coordinating projects and meetings, preparing executive-level materials, and ensuring key initiatives move forward with organization, accuracy, and follow-through.

The ideal candidate is highly organized, proactive, resourceful, and comfortable managing competing priorities in a fast-paced environment. Strong communication, presentation, and visual storytelling skills are also important to the role.

All applicants must be eligible to work un the US on a full time basis.

What Will You Do

• Provide day-to-day administrative and operational support to the Resource Development and Brand Engagement executive offices.


• Assist with scheduling, meeting coordination, agendas, briefing materials, and follow-up.


• Track priorities, action items, and commitments to ensure timely completion.


• Anticipate executive needs and proactively identify ways to improve organization and workflow.


• Coordinate with internal departments and external constituents on behalf of executive leadership.


• Handle confidential and sensitive information with discretion and sound judgment.


• Support projects and initiatives from concept through completion.


• Coordinate across teams and stakeholders to gather information, align priorities, and maintain timelines.


• Maintain organized project files, task lists, and documentation.


• Manage multiple priorities and shifting deadlines while maintaining strong attention to detail.


• Identify challenges and proactively develop solutions to keep projects moving forward.


• Organize and synthesize information to support executive decision-making.


• Prepare reports, summaries, briefing documents, talking points, and presentations.


• Create polished presentations and pitch decks for leadership, donors, partners, and other stakeholders.


• Translate complex information into clear, concise, and compelling materials.


• Ensure communications and materials reflect organizational priorities, messaging, and brand standards.


• Perform all other duties as assigned to support Baylor’s mission


• Ability to comply with University policies


• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!