Strategic Client Account Coordinator

Unitedintegratedservices; Phoenix (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

United Integrated Services (USA) Corp. in Phoenix, AZ seeks a Client Account Administrator to coordinate client communications, support proposals, and manage billing and documentation across Project Management, Engineering, Construction Operations, Estimating, Procurement, and Accounting.

This role ensures timely information, deliverables, and a professional client experience from pre-award activities through project closeout and final billing. Travel within Arizona may be required.

Qualifications

• High school diploma or equivalent.
• Three years of progressively responsible experience in project coordination, client service, billing, proposal support, document control, or related administrative function.
• Demonstrated experience managing detailed records, deadlines, and cross-functional follow-up.
• Proficiency with Microsoft Word, Excel, Outlook, and presentation software; ability to learn company systems and client portals.
• Strong written and verbal communication skills, including the ability to prepare professional client-facing documents.

Responsibilities

• Coordinate routine client communications, requests, meetings, and follow-up activities; document decisions, commitments, and action items.
• Prepare and maintain project reports, presentations, schedules, milestone trackers, meeting materials, and action logs.
• Maintain accurate submittal, RFI, project-status, closeout, and turnover records per procedures.
• Keep clients, field teams, Engineering, and project leadership aligned on current project information, deadlines, and required actions.
• Assemble complete, accurate, and professional proposal packages for management review and client submission.
• Maintain proposal records, track due dates and approvals, and support handoff of awarded work to project execution and billing.

Skills

Project coordination

Billing

Client service

Documentation control

MS Office

Communication skills

Education

High school diploma or equivalent

Associate or bachelor's degree in business administration, accounting, construction management, project management, communications, or related field

Job description

United Integrated Services (USA) Corp. in Phoenix, AZ seeks a Client Account Administrator to coordinate client communications, support proposals, and manage billing and documentation across Project Management, Engineering, Construction Operations, Estimating, Procurement, and Accounting.

This role ensures timely information, deliverables, and a professional client experience from pre-award activities through project closeout and final billing. Travel within Arizona may be required.