Client Account & Proposals Coordinator

Socket.dev; Phoenix (AZ); On-site; USD 48,000 - 62,000; Full time

Job summary

United Integrated Services (USA) Corp. in Phoenix, AZ seeks a Client Account Administrator to coordinate client communications, support project proposals, and assist with billing and documentation.

The role spans PM, engineering, construction operations, estimating, procurement, and accounting to ensure timely deliverables. The ideal candidate has strong organizational skills, solid written and verbal communication, and experience managing detailed records with cross-functional teams.

Qualifications

• 3 years of progressively responsible experience in project coordination or related admin function.
• Proficiency with Word, Excel, Outlook and presentation software; quick to learn portals.
• Strong written and verbal communication for client-facing documents.

Responsibilities

• Coordinate routine client communications, meetings, and follow-up items.
• Prepare project reports, schedules, and action logs for stakeholders.
• Maintain accurate records for submittals, RFIs, and project status.
• Ensure alignment of clients, field teams, and leadership on deadlines.
• Manage proposals, pricing packages, and handoff to project execution and billing.
• Prepare client invoices and supporting documentation with timeliness.

Skills

Project coordination

Written and verbal communication

Attention to detail

Education

High school diploma

Associate or bachelor degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

United Integrated Services (USA) Corp. in Phoenix, AZ seeks a Client Account Administrator to coordinate client communications, support project proposals, and assist with billing and documentation.

The role spans PM, engineering, construction operations, estimating, procurement, and accounting to ensure timely deliverables. The ideal candidate has strong organizational skills, solid written and verbal communication, and experience managing detailed records with cross-functional teams.