Strategic Capital Projects & Contracts Coordinator

CO9000 Moffitt Lifesciences Campus Management Corporation; United States; On-site; USD 32,000 - 47,000; Full time

Job summary

Moffitt Cancer Center is seeking a Capital Projects and Contracts Coordinator to manage procurement entry, contract administration, financial support, and vendor coordination for the Speros FL campus. This role interfaces with Design & Construction, Real Estate, and Finance, ensuring accurate documentation, compliant processes, and timely reimbursements.

Responsibilities include contract initiation, PO processing, invoice tracking, budget support, and notary services, with a focus on accuracy,

Qualifications

• High School Diploma or GED.
• Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or related business operations.
• Experience working within an ERP, procurement, or financial management system.
• Strong organizational, time management, and problem-solving skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Florida Notary Public Commission or ability to obtain within an established timeframe.

Responsibilities

• Coordinate contract initiation, review, approval, execution, and tracking activities.
• Support purchase order and requisition processing through corporate procurement systems.
• Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.
• Maintain accurate contract, procurement, and project documentation.
• Review, process, and track invoices and payment requests.
• Support project budget administration and financial reporting activities.
• Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.
• Monitor project commitments and maintain accurate financial records.
• Serve as a primary administrative contact for vendors supporting campus operations and construction activities.
• Coordinate vendor onboarding documentation and approval processes.
• Maintain organized vendor records and ensure compliance with organizational requirements.
• Support bid solicitation and small project coordination activities.
• Assist with preparation and submission of reimbursement documentation to external funding agencies.
• Support diversity compliance reporting and subcontractor tracking activities.
• Maintain project documentation to support audit, reimbursement, and regulatory requirements.
• Perform notary services as needed for contracts and project-related documentation.

Skills

Strong organizational skills

Attention to detail

Time management

Problem solving

Communication skills

Education

Associate degree in Business Administration, Finance, Accounting, Supply Chain Management, or related field

Tools

Workday

Lawson

SAP

ERP systems

Job description

Moffitt Cancer Center is seeking a Capital Projects and Contracts Coordinator to manage procurement entry, contract administration, financial support, and vendor coordination for the Speros FL campus. This role interfaces with Design & Construction, Real Estate, and Finance, ensuring accurate documentation, compliant processes, and timely reimbursements.

Responsibilities include contract initiation, PO processing, invoice tracking, budget support, and notary services, with a focus on accuracy,