Capital Projects and Contracts Coordinator

CO9000 Moffitt Lifesciences Campus Management Corporation; United States; On-site; USD 32,000 - 47,000; Full time

Job summary

Moffitt Cancer Center is seeking a Capital Projects and Contracts Coordinator to manage procurement entry, contract administration, financial support, and vendor coordination for the Speros FL campus. This role interfaces with Design & Construction, Real Estate, and Finance, ensuring accurate documentation, compliant processes, and timely reimbursements.

Responsibilities include contract initiation, PO processing, invoice tracking, budget support, and notary services, with a focus on accuracy,

Qualifications

• High School Diploma or GED.
• Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or related business operations.
• Experience working within an ERP, procurement, or financial management system.
• Strong organizational, time management, and problem-solving skills.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Florida Notary Public Commission or ability to obtain within an established timeframe.

Responsibilities

• Coordinate contract initiation, review, approval, execution, and tracking activities.
• Support purchase order and requisition processing through corporate procurement systems.
• Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.
• Maintain accurate contract, procurement, and project documentation.
• Review, process, and track invoices and payment requests.
• Support project budget administration and financial reporting activities.
• Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.
• Monitor project commitments and maintain accurate financial records.
• Serve as a primary administrative contact for vendors supporting campus operations and construction activities.
• Coordinate vendor onboarding documentation and approval processes.
• Maintain organized vendor records and ensure compliance with organizational requirements.
• Support bid solicitation and small project coordination activities.
• Assist with preparation and submission of reimbursement documentation to external funding agencies.
• Support diversity compliance reporting and subcontractor tracking activities.
• Maintain project documentation to support audit, reimbursement, and regulatory requirements.
• Perform notary services as needed for contracts and project-related documentation.

Skills

Strong organizational skills

Attention to detail

Time management

Problem solving

Communication skills

Education

Associate degree in Business Administration, Finance, Accounting, Supply Chain Management, or related field

Tools

Workday

Lawson

SAP

ERP systems

Job description

Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer. As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.

Summary

The Capital Projects and Contracts Coordinator provides procurement requisition entry, contract administration, financial administration, and operational coordination support across the Speros FL campus – a 775-acre, mixed-use life science campus development in Pasco County, Florida. This position coordinates vendor onboarding, contracts, purchase order request, and invoice processing activities by gathering, maintaining, and submitting the documentation, data, and approvals required by Procurement and Contracting teams through corporate ERP and financial systems. Initiates contracts and maintains contract status and document execution through Evisort and DocuSign. Compiles reimbursement packages, obtains approvals and submissions to FDOT and Pasco County in support of active construction and infrastructure workstreams. The role serves as the primary point of contact for campus operations vendors. Ensures diversity compliance reporting and performs notary functions. This position supports the Design & Construction, Real Estate, and Finance functions and warrants a high degree of organizational discipline, discretion, and professionalism in all interactions with internal leadership, contractors, vendors, consultants, and agency partners.

Responsibilities

Contract Administration & Procurement

• Coordinate contract initiation, review, approval, execution, and tracking activities.
• Support purchase order and requisition processing through corporate procurement systems.
• Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.
• Maintain accurate contract, procurement, and project documentation.

Financial & Project Administration

• Review, process, and track invoices and payment requests.
• Support project budget administration and financial reporting activities.
• Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.
• Monitor project commitments and maintain accurate financial records.

Vendor & Operational Coordination

• Serve as a primary administrative contact for vendors supporting campus operations and construction activities.
• Coordinate vendor onboarding documentation and approval processes.
• Maintain organized vendor records and ensure compliance with organizational requirements.
• Support bid solicitation and small project coordination activities.

Compliance & Reimbursement Support

• Assist with preparation and submission of reimbursement documentation to external funding agencies.
• Support diversity compliance reporting and subcontractor tracking activities.
• Maintain project documentation to support audit, reimbursement, and regulatory requirements.
• Perform notary services as needed for contracts and project-related documentation.

Minimum Qualifications

• High School Diploma or GED.
• Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or a related business operations function.
• Experience working within an ERP, procurement, or financial management system.
• Strong organizational, time management, and problem-solving skills.
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Valid Florida Driver License.
• Florida Notary Public Commission or ability to obtain within an established timeframe.

Preferred Qualifications

• Associate degree in Business Administration, Finance, Accounting, Supply Chain Management, or a related field.
• Experience supporting construction, real estate development, capital projects, or infrastructure programs.
• Experience with contract lifecycle management platforms and electronic signature systems.
• Experience with Workday, Lawson, SAP, or similar financial and procurement systems.
• Knowledge of project reimbursement processes, governmental funding programs, or compliance reporting requirements.

Salary Range

$22.74 - $34.68

Equal Employment Opportunity

Moffitt Cancer Center is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran or disabled status. We seek candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence.

Reasonable Accommodation

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Moffitt endeavors to make moffitt.org/careers accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact one of the Human Resources receptionists by phone at 813-745-7899 or by email at [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. Read more information about your EEO rights under the law.