Capital Projects and Contracts Coordinator

Moffitt; Florida; Hybrid; USD 32,000 - 48,000; Part time

Job summary

Moffitt is seeking a Capital Projects and Contracts Coordinator for a hybrid, part-time role supporting Speros FL campus and the Richard M. Schulze Family Foundation Proton Center.

The position owns procurement entry, contract administration, and financial coordination across a large life-science campus, collaborating with Design & Construction, Real Estate, and Finance teams. You will manage vendor onboarding, contract status, and document execution via Evisort and DocuSign, compile

Qualifications

• Three years of experience in procurement, contract administration, accounts payable, or related finance support.
• Experience with ERP, procurement, or financial management systems.

Responsibilities

• Coordinate contract initiation, review, approval, execution, and tracking activities.
• Support purchase order processing and requisition processing through corporate procurement systems.
• Review invoices, process payments, and maintain accurate financial records.
• Coordinate vendor onboarding documentation and ensure compliance with organizational requirements.

Skills

Organizational skills

Time management

Problem solving

Microsoft Office

ERP systems

Education

Associate degree in Business Administration

High School Diploma

Tools

Procurement software

DocuSign

Evisort

Workday

Job description

## Capital Projects and Contracts CoordinatorApply: Hybrid (Part -time in Office): Moffitt Speros Outpatient Center and the Richard M. Schulze Family Foundation Proton Center: Full time: Posted Today: R-5132### Working at Moffitt is both a career and a mission: to contribute to the prevention and cure of cancer.### As the only National Cancer Institute-designated Comprehensive Cancer Center based in Florida, Moffitt employs some of the best and brightest minds from around the world. Join a dedicated team of nearly 11,000 who are shaping the future we envision. Moffitt has been recognized as a Best and Brightest Company to Work For in the Nation and is continually named one of the Tampa Bay Times’ Top Workplaces.**Summary**The Capital Projects and Contracts Coordinator provides procurement requisition entry, contract administration, financial administration, and operational coordination support across the Speros FL campus – a 775-acre, mixed-use life science campus development in Pasco County, Florida. This position coordinates vendor onboarding, contracts, purchase order request, and invoice processing activities by gathering, maintaining, and submitting the documentation, data, and approvals required by Procurement and Contracting teams through corporate ERP and financial systems. Initiates contracts and maintains contract status and document execution through Evisort and DocuSign. Compiles reimbursement packages, obtains approvals and submissions to FDOT and Pasco County in support of active construction and infrastructure workstreams. The role serves as the primary point of contact for campus operations vendors. Ensures diversity compliance reporting and performs notary functions. This position supports the Design & Construction, Real Estate, and Finance functions and warrants a high degree of organizational discipline, discretion, and professionalism in all interactions with internal leadership, contractors, vendors, consultants, and agency partners.## ## **Responsibilities**### **Contract Administration & Procurement*** Coordinate contract initiation, review, approval, execution, and tracking activities.* Support purchase order and requisition processing through corporate procurement systems.* Monitor contract and purchase order status, including renewals, amendments, expirations, and closeouts.* Maintain accurate contract, procurement, and project documentation.### **Financial & Project Administration*** Review, process, and track invoices and payment requests.* Support project budget administration and financial reporting activities.* Research and resolve invoice and payment discrepancies with vendors and internal stakeholders.* Monitor project commitments and maintain accurate financial records.### **Vendor & Operational Coordination*** Serve as a primary administrative contact for vendors supporting campus operations and construction activities.* Coordinate vendor onboarding documentation and approval processes.* Maintain organized vendor records and ensure compliance with organizational requirements.* Support bid solicitation and small project coordination activities.### **Compliance & Reimbursement Support*** Assist with preparation and submission of reimbursement documentation to external funding agencies.* Support diversity compliance reporting and subcontractor tracking activities.* Maintain project documentation to support audit, reimbursement, and regulatory requirements.* Perform notary services as needed for contracts and project-related documentation.## **Minimum Qualifications*** High School Diploma or GED.* Three (3) years of experience in procurement, contract administration, accounts payable, finance support, or a related business operations function.* Experience working within an ERP, procurement, or financial management system.* Strong organizational, time management, and problem-solving skills.* Demonstrated ability to manage multiple priorities with accuracy and attention to detail.* Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.* Valid Florida Driver License.* Florida Notary Public Commission or ability to obtain within an established timeframe.## **Preferred Qualifications*** Associate degree in Business Administration, Finance, Accounting, Supply Chain Management, or a related field.* Experience supporting construction, real estate development, capital projects, or infrastructure programs.* Experience with contract lifecycle management platforms and electronic signature systems.* Experience with Workday, Lawson, SAP, or similar financial and procurement systems.* Knowledge of project reimbursement processes, governmental funding programs, or compliance reporting requirements.**Salary Range**$22.74 - $34.68*Salary ranges posted for this position represent the expected base pay range for the role. Actual compensation may vary based on location and a variety of job-related factors, including experience, skills, education, and internal equity among Team Members in similar positions.*