Contracts & Capital Expenditure Coordinator

Huntsville Hospital; Alabama; On-site; USD 50,000 - 75,000; Full time

Job summary

Huntsville Hospital is seeking a Contracts & Capital Expenditure Coordinator to oversee contract administration and CER processes. You will ensure proper documentation, approvals, tracking, and compliance with policies and delegated authority, working closely with Finance, Legal, Procurement, Operations, and leadership.

The role requires a bachelor’s degree in a related field and about 3–5 years of experience in finance or contracts.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or related field.
• Approximately 3–5 years of progressively responsible experience in finance, accounting, contracts, procurement, or capital project administration.
• Proficiency with Microsoft Excel and ERP systems; knowledge of GAAP, fixed assets, capitalization policies, budgeting, internal controls, and contract administration.

Responsibilities

• Manage the contract lifecycle, including intake, routing, approvals, renewals, amendments, expirations, and document retention.
• Coordinate contract review with Legal, Finance, Procurement, and operational stakeholders.
• Maintain a centralized contract repository and monitor key dates, financial commitments, renewals, and termination provisions.
• Verify appropriate approval authority and supporting documentation before contract execution.
• Coordinate the Capital Expenditure Request (CER) process from initial submission through final approval.
• Review CERs for completeness, business justification, quotes, funding source, budget availability, useful life, and appropriate accounting treatment.
• Work with Accounting to determine whether expenditures meet capitalization requirements versus operating-expense treatment.
• Prepare contract and capital expenditure reports for senior leadership.

Education

Bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or related field

Tools

Excel

ERP systems

Job description

The Contracts & Capital Expenditure Coordinator is responsible for coordinating the organization’s contract administration and capital expenditure request processes. The position ensures contracts and capital investments are properly documented, reviewed, approved, tracked, and maintained in accordance with organizational policies, delegated authority, budget requirements, and internal controls. This role serves as a liaison among Finance, Accounting, Legal, Procurement, Operations, and department leadership.

Responsibilities

• Manage the contract lifecycle, including intake, routing, approvals, renewals, amendments, expirations, and document retention.
• Coordinate contract review with Legal, Finance, Procurement, and operational stakeholders.
• Maintain a centralized contract repository and monitor key dates, financial commitments, renewals, and termination provisions.
• Verify appropriate approval authority and supporting documentation before contract execution.
• Coordinate the Capital Expenditure Request (CER) process from initial submission through final approval.
• Review CERs for completeness, business justification, quotes, funding source, budget availability, useful life, and appropriate accounting treatment.
• Work with Accounting to determine whether expenditures meet capitalization requirements versus operating-expense treatment.
• Prepare contract and capital expenditure reports for senior leadership.

Qualifications

A bachelor’s degree in Accounting, Finance, Business Administration, Supply Chain, or a related field would typically be appropriate, along with approximately 3-5 years of progressively responsible experience in finance, accounting, contracts, procurement, or capital project administration.

Excel and ERP experience would be important. Knowledge of GAAP, fixed assets, capitalization policies, budgeting, internal controls, and contract administration would be highly desirable. Experience working with hospital/health-system contracts, capital equipment, construction projects, physician/affiliate agreements, and delegated approval authority.