Strategic Business Operations & Calendar Lead

Ciena Corporation; Missouri; Hybride; USD 42 000 - 64 000; Plein temps

Résumé du poste

Ciena is seeking an experienced administrative professional to support executives with calendar management, scheduling, travel, and logistics. The role involves tracking time and cost data, coordinating onboarding for employees and contingent workers, and delivering routine reports for leadership reviews.

The ideal candidate will have 3+ years in administration or related fields, strong communication skills, and proficiency with Microsoft 365 apps, SharePoint, and Power BI.

Qualifications

• Bachelor's or Associate's degree or equivalent work experience.
• 3+ years in administration, executive support, business operations, project coordination, or related functions.
• Proficiency with Microsoft Outlook, Excel, PowerPoint, Teams and Microsoft 365 apps.
• Experience supporting leaders with complex calendar management and meeting coordination.
• Experience maintaining workforce, time, cost, or operational tracking records with analytical skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong verbal, written, and interpersonal communication skills.

Responsabilités

• Coordinate executive calendars, meetings, scheduling priorities, conflict resolution, travel and logistics.
• Track partner employee and field technician time reporting for planning, workforce utilization, and budgeting.
• Maintain workforce cost-tracking records and prepare analyses for budget forecasting and resource planning.
• Coordinate onboarding activities for employees and contingent workers with hiring managers.
• Administer contingent worker leave tracking and reporting processes with timely communication to management.
• Prepare routine reports, dashboards and leadership communications for decision-making.
• Coordinate cross-functional meetings and process improvements for reporting accuracy and efficiency.

Connaissances

Executive support

Calendar management

Project coordination

Communication skills

Analytical skills

Multitasking

Formation

Bachelor's or Associate's degree

Outils

Microsoft Outlook

Excel

PowerPoint

Teams

Microsoft 365

SharePoint

Power BI

Smartsheet

Description du poste

Ciena is seeking an experienced administrative professional to support executives with calendar management, scheduling, travel, and logistics. The role involves tracking time and cost data, coordinating onboarding for employees and contingent workers, and delivering routine reports for leadership reviews.

The ideal candidate will have 3+ years in administration or related fields, strong communication skills, and proficiency with Microsoft 365 apps, SharePoint, and Power BI.