Executive Operations & Workforce Coordinator

Ciena Canada; United States; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) and Canada DCPP with company匹配

Employee Stock Purchase Program

Employee Assistance Program

Company-paid holidays

Paid sick leave

Vacation time

Job summary

Ciena is seeking an experienced administrative professional to support executive leadership across calendars, travel, and communications. The role emphasizes precise scheduling, cross-functional coordination, and timely delivery of critical administration tasks.

You will track workforce time, cost, and operational data, prepare analyses for budgeting and forecasting, and help manage onboarding for employees and contingent workers. Strong MS 365 tools proficiency is required.

Qualifications

• Bachelor's degree or Associate degree or equivalent experience.
• 3+ years in administration, executive support, or related roles.
• Experience with Microsoft 365 apps incl. Outlook, Excel, PowerPoint, Teams.
• Proven calendar management and meeting coordination skills.
• Ability to track workforce, time, cost, or operations with analytics.

Responsibilities

• Coordinate executive calendars, meetings, travel, and logistics.
• Track partner employee and field technician time reporting for planning and budgeting.
• Maintain cost-tracking records and prepare analyses for forecasting.
• Coordinate onboarding for employees and contingent workers with hiring managers.
• Administer contingent worker leave tracking and reporting.
• Prepare routine reports and dashboards for leadership reviews.

Skills

Outlook & 365

Excel

PowerPoint

Teams

Calendar management

Analytical skills

Communication skills

Education

Bachelor's or Associate degree

Tools

SharePoint

Power BI

Power Automate

Smartsheet

Job description

Ciena is seeking an experienced administrative professional to support executive leadership across calendars, travel, and communications. The role emphasizes precise scheduling, cross-functional coordination, and timely delivery of critical administration tasks.

You will track workforce time, cost, and operational data, prepare analyses for budgeting and forecasting, and help manage onboarding for employees and contingent workers. Strong MS 365 tools proficiency is required.