Strategic Bid & Proposal Manager – Government & Multi-Region

United Site Services; Meridian (ID); On-site; USD 77,000 - 112,000; Full time

Benefits offered by this job

Medical/Pharmacy

Dental

Vision

401(k) with employer match

Employee Discounts

Job summary

United Site Services is seeking a Bid & Proposal Manager to coordinate the development and submission of compliant, competitive proposals across multiple regions. You will manage the bid lifecycle from pre-award to post-award, aligning with legal, commercial, and technical requirements.

You will liaise with Sales, Legal, Finance, and Pricing teams to shape winning strategies, ensure quality content, and meet tight deadlines while traveling up to 10% domestically and working across time zones.

Qualifications

• 4 years of bid and proposal coordination or procurement experience.
• Bachelor's degree in business, finance, or a related field.
• Strong organizational and time management skills; able to handle multiple priorities and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and PDF editing tools.
• Familiarity with Salesforce and contract lifecycle management (CLM) systems.
• Strong written and verbal communication skills; able to collaborate effectively across functions.
• Experience working with leadership and cross-functional teams.
• Industry experience in construction, oil and gas, or government contracting is preferred.

Responsibilities

• Coordinate internal teams for complex, high-value bid opportunities.
• Serve as a central contact for large-dollar bids, including government contracts.
• Collaborate with Sales to shape winning strategies that align with customer requirements and business objectives.
• Manage the proposal process: drafting content, reviewing for compliance, ensuring quality, and meeting submission deadlines.
• Partner with Legal to ensure proposals meet contractual and regulatory requirements; secure necessary approvals and signatures.
• Work with Finance and Pricing teams to develop competitive pricing structures aligned with profitability targets.
• Track bid-related activities: deadlines, Q&A submissions, site visits, addenda, and modifications.
• Maintain and develop proposal content tailored by product, market segment, or customer type.
• Support post-award activities, including compliance monitoring, reporting, and follow-up documentation.
• Assist in pre-qualification and onboarding processes for new bid opportunities.
• Serve as a resource for sales operations and technical sales teams regarding bid-related questions.
• Utilize Salesforce and CLM systems to track, organize, and report on bid activity.
• Identify and report quality issues, risks, or performance concerns to management for timely resolution.
• Comfortable working across time zones, including early or late meetings (approx. 15%) and occasional domestic travel (up to 10%).
• Uphold the company’s core values of Integrity, Accountability, and Teamwork.

Skills

Organizational skills

Time management

Microsoft Office

PDF editing

Salesforce

CLM systems

Contract terms knowledge

Written communication

Verbal communication

Cross-functional collaboration

Leadership interaction

Problem solving

Education

Bachelor's degree in business/finance or related field

Tools

Salesforce

CLM systems

Job description

United Site Services is seeking a Bid & Proposal Manager to coordinate the development and submission of compliant, competitive proposals across multiple regions. You will manage the bid lifecycle from pre-award to post-award, aligning with legal, commercial, and technical requirements.

You will liaise with Sales, Legal, Finance, and Pricing teams to shape winning strategies, ensure quality content, and meet tight deadlines while traveling up to 10% domestically and working across time zones.