Bid and Proposal Manager

United Site Services, Inc; Meridian (ID); On-site; USD 77,000 - 112,000; Full time

Benefits offered by this job

401(k) with employer match

Medical/Prescription

Dental

Vision

Job summary

United Site Services, Inc. is seeking a Bid & Proposal Manager to coordinate the development and submission of compliant, competitive bids across multiple regions, including government contracts.

You will lead cross-functional teams, draft content, ensure regulatory compliance, and manage the bid lifecycle from pre-award to post-award, while collaborating with legal, finance, and pricing to optimize profitability and win rates.

Qualifications

• Bachelor's degree in business, finance, or related field or equivalent.
• Minimum 4 years of bid and proposal coordination experience.
• Experience with government contracts and multi-region bids preferred.

Responsibilities

• Coordinate internal teams to respond to high-value bid opportunities.
• Draft, review, and manage compliant bid content and submissions.
• Collaborate with Legal, Finance, and Pricing for approvals and pricing.
• Track deadlines, Q&A, site visits, and addenda.
• Support post-award compliance and reporting.

Skills

Organizational skills

Time management

Communication skills

Salesforce proficiency

CLM systems knowledge

Contract terms knowledge

Education

Bachelor's degree in business/finance or related

Tools

Salesforce

CLM

Microsoft Office

Adobe Acrobat Pro

Job description

About USS

United Site Services is the industry leader in comprehensive site services, committed to creating partnerships that help enable our customers' project and event success. Our deep industry expertise, excellence in process management, and dedication to corporate responsibility are pillars of our value proposition; each supported by tangible, best practice programs. Our success is fueled by the dedication and collaboration of our diverse team, which includes field technicians, customer care representatives, sales professionals and functional experts. Each member of our team plays a vital role in ensuring a seamless and reliable experience for our customers. By joining United Site Services, you will be part of an organization that values continuous improvement, teamwork, and excellence in every aspect of our business.

Primary Purpose

The Bid & Proposal Manager is responsible for supporting revenue growth by coordinating the development and submission of compliant, competitive, and timely business proposals. This role manages the bid lifecycle—from pre-award to post-award—ensuring alignment with legal, commercial, and technical requirements. Acting as a liaison across internal teams, the Specialist helps ensure proposals are well-organized, strategically positioned, and executed effectively.

Essential Functions

• Coordinate internal teams in response to complex, high-value bid opportunities.
• Serve as a central point of contact for large-dollar bids, including U.S. Government contracts and multi-regional opportunities.
• Collaborate with Sales to shape winning strategies that align with customer requirements and business objectives.
• Manage the proposal process, including drafting content, reviewing for compliance, ensuring quality, and meeting submission deadlines.
• Partner with Legal to ensure proposals meet contractual and regulatory requirements; secure necessary approvals and signatures.
• Work with Finance and Pricing teams to develop competitive pricing structures aligned with profitability targets.
• Track and manage bid-related activities, including deadlines, Q&A submissions, site visits, addenda, and modifications.
• Maintain and develop proposal content tailored by product, market segment, or customer type.
• Support post-award activities, including compliance monitoring, reporting, and follow-up documentation.
• Assist in pre-qualification and onboarding processes for new bid opportunities.
• Serve as a resource for sales operations and technical sales teams regarding bid-related questions.
• Utilize Salesforce and contract lifecycle management (CLM) systems to track, organize, and report on bid activity.
• Identify and report quality issues, risks, or performance concerns to management for timely resolution.
• Comfortable working across time zones, including early or late meetings (approx. 15%) and occasional domestic travel (up to 10%).
• Uphold the company’s core values of Integrity, Accountability, and Teamwork, and act in accordance with the Code of Ethics.
• Perform other duties and projects as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have direct supervisory responsibilities.

Qualifications

EDUCATION

• Minimum 4 Years/Bachelor's degree; In business, finance, or a related field. Or a combination of relevant education and experience.

EXPERIENCE

• Minimum Years of Experience: 4
• Maximum Years of Experience: in bid and proposal coordination or procurement, preferably in a multi-state or multi-industry environment.

ADDITIONAL KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational and time management skills; able to handle multiple priorities and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and PDF editing tools (e.g., Adobe Pro).
• Familiarity with Salesforce and contract lifecycle management (CLM) systems preferred.
• Working knowledge of contract terms and commercial compliance.
• Strong written and verbal communication skills; able to collaborate effectively across functions.
• Experience working with leadership and cross-functional teams.
• Self-starter with problem-solving abilities and attention to detail.
• Comfortable working across time zones, including early or late meetings (approx. 15%) and occasional domestic travel (up to 10%).
• Industry experience in construction, oil and gas, or government contracting is preferred.
• Strong organizational and time management skills; able to handle multiple priorities and meet tight deadlines.

Physical Requirements

Demand Frequency

• Sit while answering phones or reply to emails
• Use hands and fingers to handle, control or feel objects tools or controls
• Repeat the same movements when entering data
• See details of objects that are less than a few feet away
• Speak clearly so listeners can understand
• Understand the speech of another person
• Focus on one source of sound and ignore others
• Hear sounds and recognize the difference between them
• See differences between colors, shades and brightness

Benefits Summary

All full-time employees working an average of 30 hours or more per week are eligible for the following benefits:

• Holiday & Paid Time Off (pro-rated for Part‑Time employees)
• Medical/Pharmacy
• Dental
• Vision
• Employer-Paid Short-Term Disability
• Employer-Paid Employee Basic Life & Accidental Death and Dismemberment
• Voluntary Employee Life & Accidental Death and Dismemberment
• Voluntary Spousal Life
• Voluntary Dependent Life
• Hospital Indemnity, Accident and Critical Illness
• Commuter/Transit Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• Health Savings Account
• 401(k) with employer match
• Employer-Paid Employee Assistance Program (EAP)
• Employee Discounts

At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

Salary Range

$77,400.00 – $112,000.00 / year

Pay Transparency Statement

At United Site Services, our salary ranges reflect the minimum and maximum base pay for the posted position applicable to all locations across the US. Within the posted salary range, individual pay is determined by the geographic location, job related skills, experience, education, and certifications. Our total compensation package includes base pay plus a comprehensive benefits program.

EEO Statement

United Site Services is an equal opportunity employer. In accordance with applicable law, we prohibit discrimination against any applicant or employee based on any legally-recognized basis, including, but not limited to: race, color, religion, sex (including pregnancy, lactation, childbirth or related medical conditions), sexual orientation , gender identity , age (40 and over), national origin or ancestry, citizenship status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status or any other status protected by federal, state or local law. Our commitment to equal opportunity employment applies to all persons involved in our operations and prohibits unlawful discrimination by any employee, including supervisors and co-workers.