Strategic Bid & Proposal Coordinator

Service Electric Company; Leesburg (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

Service Electric Company is seeking a Proposal Coordinator to support the Estimating department through the bid lifecycle. You will coordinate proposal activities, manage tasks, and ensure timely submission of compliant bid deliverables for diverse projects.

The role requires a Bachelor’s degree and 2+ years of bid/proposal experience, strong communication skills, and meticulous attention to detail. This full-time position supports our growing operations across the Southeast and beyond.

Qualifications

• Bachelor’s degree in Business, Marketing, or related field.
• 2+ years of experience supporting bid and proposal development or similar roles.

Responsibilities

• Enter and maintain accurate bid data in the company's software systems, including updates to changes, statuses, and relevant details.
• Manage and monitor the company’s procurement sites used by customers.
• Serve as the central point of contact for bid activities, facilitating clear and effective communication among team members.
• Collaborate with subject matter experts and cross-functional teams including estimating, program management, and marketing to develop and refine bid deliverables.
• Review all proposals to ensure compliance with client requirements, performing final checks for accuracy, grammar, and completeness before submission.
• Manage and organize bid files, ensuring proper documentation and accessibility.
• Complete prequalification packages by gathering and coordinating necessary information from various sources including, but not limited to customer references, safety stats, job history, resumes, etc.
• Order and coordinate certificate of insurance, bonds, and other required documents.
• Submit contracts and associated documents to the Legal department for evaluation and approval.
• Monitor and assist with all bid-related documentation to ensure alignment with client specifications.
• Participate in estimating meetings, document key discussions, and prepare detailed meeting minutes.
• Prepare and manage mailings.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Time management

Education

Bachelor's degree in Business/Marketing or related field

Tools

Microsoft Office

Job description

Service Electric Company is seeking a Proposal Coordinator to support the Estimating department through the bid lifecycle. You will coordinate proposal activities, manage tasks, and ensure timely submission of compliant bid deliverables for diverse projects.

The role requires a Bachelor’s degree and 2+ years of bid/proposal experience, strong communication skills, and meticulous attention to detail. This full-time position supports our growing operations across the Southeast and beyond.