Proposal Coordinator - Leesburg, FL

Service Electric Co.; Leesburg (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

Service Electric Company is seeking a Proposal Coordinator to support the Estimating department throughout the bid lifecycle. You will coordinate activities, manage tasks, and ensure timely, accurate deliverables across cross-functional teams.

Responsibilities include maintaining bid data, coordinating procurement sites, reviewing proposals for client requirements, organizing files, and preparing meeting minutes.

Qualifications

• Bachelor’s degree in Business, Marketing, or related field.
• 2+ years of experience supporting bid and proposal development or similar roles.

Responsibilities

• Enter and maintain accurate bid data in company software, including updates to changes and statuses.
• Manage and monitor the company’s procurement sites used by customers.
• Serve as the central point of contact for bid activities and coordinate clear communication among teams.
• Collaborate with SMEs and cross-functional teams to develop bid deliverables.
• Review proposals for client requirements and ensure accuracy, grammar, and completeness.
• Organize bid files and ensure proper documentation and accessibility.
• Complete prequalification packages gathering information from references, safety data, and resumes.
• Order and coordinate certificates of insurance, bonds, and other documents.
• Submit contracts to the Legal department for evaluation and approval.
• Monitor bid-related documentation to align with client specs.
• Participate in estimating meetings and document key discussions with meeting minutes.
• Prepare and manage mailings.
• Other duties as assigned.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Interpersonal skills

Time management

Multitasking

Confidentiality

Windows software

Learn new systems

Education

Bachelor’s degree in Business or Marketing

Job description

About Us

At Service Electric Company, we believe that each employee contributes directly to the success and growth of our company. Specializing in transmission, distribution, substation, storm restoration, and technical services., our rapid expansion follows our growing reputation for delivering safe, quality, and on-time projects to all our customers. Whether we’re staffing internal support or in-field workforce, we are guided by our Core Values of Quality, Safety, and Responsibility. Incorporated in 1945, SERVICE ELECTRIC Company now employs over 2,000 employees and operates a fleet of more than 2,000 pieces of equipment. Our primary footprint includes the Southeast, Midwest, and Puerto Rico, but our crews travel throughout the Country to assist with storm restoration. Service Electric Company is a subsidiary of Quanta Services, Inc. (NYSE:PWR). Our culture is about supporting an environment where all employees can be themselves, are valued, and have an equal opportunity to succeed.

About this Role

The Proposal Coordinator supports the Estimating department throughout the lifecycle of a bid proposal across multiple opportunities, working as a collaborative team member. This role entails coordinating proposal activities and managing tasks within the proposal process.

What You'll Do

POSITION FUNCTIONS

• Enter and maintain accurate bid data in the company's software systems, including updates to changes, statuses, and relevant details.
• Manage and monitor the company’s procurement sites used by customers.
• Serve as the central point of contact for bid activities, facilitating clear and effective communication among team members.
• Collaborate with subject matter experts and cross-functional teams including estimating, program management, and marketing to develop and refine bid deliverables.
• Review all proposals to ensure compliance with client requirements, performing final checks for accuracy, grammar, and completeness before submission.
• Manage and organize bid files, ensuring proper documentation and accessibility.
• Complete prequalification packages by gathering and coordinating necessary information from various sources including, but not limited to customer references, safety stats, job history, resumes, etc.
• Order and coordinate certificate of insurance, bonds, and other required documents.
• Submit contracts and associated documents to the Legal department for evaluation and approval.
• Monitor and assist with all bid-related documentation to ensure alignment with client specifications.
• Participate in estimating meetings, document key discussions, and prepare detailed meeting minutes.
• Prepare and manage mailings.
• Other duties as assigned.

What You'll Bring

EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree in Business, Marketing, or related field.
• 2+ years of experience supporting bid and proposal development or similar roles.

KNOWLEDGE, SKILLS, AND ABILITIES

• Excellent attention to detail.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• Ability to manage multiple priorities with excellent time management with proven ability to meet deadlines.
• Ability to deal with a diverse group of all levels of management both internally and externally
• Ability to maintain confidentiality.
• Strong skills in Windows-based office software and the aptitude to learn new computer systems.

WORKING CONDITIONS:

NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, working conditions, physical demands, and activities may change or new ones may be assigned at any time with or without notice.

Service Electric Company provides Equal Employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.