Strategic Assistant to the Deputy Executive Director

Hacenj; Elizabeth (NJ); On-site; USD 65,000 - 80,000; Full time

Job summary

Hacenj in Elizabeth, NJ seeks an Assistant to the Deputy Executive Director to provide executive-level support and manage complex administrative tasks. You will prioritise work, coordinate programs, and act as the first point of contact for the Deputy Executive Director.

The role requires maintaining confidentiality, exercising strong judgment, and coordinating travel, meetings, and reporting. A Bachelor’s degree and 3+ years of experience in a similar role are preferred.

Qualifications

• Bachelor's degree preferred
• Minimum 3 years of experience providing executive-level support
• Knowledge of public housing industry preferred
• Policy interpretation and implementation skills
• Demonstrated discretion, sound judgment, strong organizational skills, and ability to maintain confidentiality

Responsibilities

• Manages calendar of Deputy Executive Director, schedules meetings, coordinates logistics, prepares materials, and tracks follow-ups.
• Communicates with internal and external customers on the Deputy Executive Director's behalf and directs inquiries to appropriate staff.
• Prepares, edits, and proofreads complex documents, reports, and presentations ensuring accuracy and confidentiality.
• Coordinates travel arrangements and reimbursement for the Deputy Executive Director.
• Performs research, compiles information, analyzes data, and prepares summaries for executive review.
• Coordinates agency-wide staff meetings and events as requested.
• Responds to Open Public Records Act requests and maintains related files.
• Screens callers and directs the public, tenants, and other agencies to appropriate staff or locations.

Skills

Policy interpretation

Discretion

Organizational skills

Education

Bachelor’s degree

Tools

Microsoft Office

SharePoint

Job description

Hacenj in Elizabeth, NJ seeks an Assistant to the Deputy Executive Director to provide executive-level support and manage complex administrative tasks. You will prioritise work, coordinate programs, and act as the first point of contact for the Deputy Executive Director.

The role requires maintaining confidentiality, exercising strong judgment, and coordinating travel, meetings, and reporting. A Bachelor’s degree and 3+ years of experience in a similar role are preferred.