Senior Executive Assistant to Deputy Executive Director

NCCF; Bethesda (MD); On-site; USD 60,000 - 70,000; Full time

Job summary

The National Center for Children and Families in Bethesda, MD is seeking an Executive Assistant to the Deputy Executive Director. This on-site role provides high‑level administrative support, manages the Deputy’s calendar, coordinates meetings, and facilitates communication across the executive office.

The ideal candidate will demonstrate strong prioritization, meticulous attention to detail, and professionalism when engaging with staff, the Board, donors, and external partners.

Qualifications

• AA or BA degree and two years’ related experience or equivalent.
• Knowledge of principles and practices of administrative work and organizational behavior.
• Exceptional interpersonal communication skills, well-groomed presentation, and strong team work ability.
• Ability to type 70 wpm, without error, and demonstrated computer skills.
• Ability to relate appropriately and consistently to staff, Board members and donors under demanding, stressful and fast-paced circumstances.
• An attitude compatible with the goals and purposes of The National Center for Children and Families.

Responsibilities

• Regularly receives visitors and telephone calls; determine nature of business and provide timely access to stakeholders.
• Maintains calendar schedules and reschedules appointments; makes travel arrangements.
• Receives and reads incoming correspondence; organizes and tracks materials.
• Establishes and maintains working files for the Deputy Executive Director.
• Prepares organizational correspondence, reports, and other materials; ensures correct format and grammar.
• Presents finalized material for signatory approval and filing.
• Tracks key projects; provides status updates and ensures deadlines.
• Coordinates meetings including logistics, agendas, and follow-ups; takes notes and minutes.

Skills

AA/BA degree

2 years related experience

Interpersonal communication

Typing 70 wpm

Professional demeanor

Education

AA or BA degree

Tools

Microsoft Office

Job description

The National Center for Children and Families in Bethesda, MD is seeking an Executive Assistant to the Deputy Executive Director. This on-site role provides high‑level administrative support, manages the Deputy’s calendar, coordinates meetings, and facilitates communication across the executive office.

The ideal candidate will demonstrate strong prioritization, meticulous attention to detail, and professionalism when engaging with staff, the Board, donors, and external partners.