Strategic Executive Assistant to CEO & Board

The Housing Authority of Chester County; West Chester (Chester County); On-site; USD 55,000 - 85,000; Full time

Job summary

The Housing Authority of Chester County is seeking an Executive Assistant to support the Executive Director/CEO with confidential, strategic administrative tasks in a fast-paced public agency. You will manage complex calendars, coordinate Board activities, and prepare executive communications and reports while maintaining official records with discretion and professionalism.

A Bachelor’s degree and at least three years of executive-support experience are preferred, with knowledge of HUD programs

Qualifications

• Bachelor’s degree preferred.
• Minimum of three years of executive-level office support experience.
• Experience supporting executive leadership in public sector organizations is preferred.
• Knowledge of HUD programs and housing authority operations is a plus.

Responsibilities

• Provide confidential executive-level administrative support to the Executive Director/CEO.
• Manage the Executive Director/CEO’s complex calendar and travel arrangements.
• Screen and respond to communications, draft correspondence and reports.
• Prepare Board agendas, minutes, packets and public notices within deadlines.
• Coordinate Board meetings, committees, and meetings logistics.

Skills

Executive support

Calendar management

Meeting coordination

Written communication

Discretion & confidentiality

Document preparation

Project tracking

MS Office

Public sector knowledge

Education

Bachelor’s degree preferred

Tools

MS Office

Job description

The Housing Authority of Chester County is seeking an Executive Assistant to support the Executive Director/CEO with confidential, strategic administrative tasks in a fast-paced public agency. You will manage complex calendars, coordinate Board activities, and prepare executive communications and reports while maintaining official records with discretion and professionalism.

A Bachelor’s degree and at least three years of executive-support experience are preferred, with knowledge of HUD programs