Strategic Administrative Support Specialist (Secret Clearance)

Jobtailor; Phoenix (AZ); On-site; USD 52,000 - 78,000; Full time

Job summary

Jobtailor in United States (Phoenix) seeks an experienced Administrative Specialist to provide comprehensive support to DCSA Directorate leadership. Responsibilities include records management, onboarding, calendar/travel coordination, and preparing official correspondence.

You will handle time and attendance reporting, liaise with government agencies, and ensure secure handling of Classified and CUI information.

Qualifications

• Two or more years of relevant administrative or office support experience.
• Proficiency in English with strong written and verbal communication.
• Ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High school diploma or equivalent; Secret security clearance required.
• Successful completion of a pre-employment drug screen and random drug screens during employment.

Responsibilities

• Provide administrative, records management, and operational support to leadership.
• Establish and maintain electronic and hard copy files; prepare records for transfer or destruction.
• Assist with onboarding/offboarding, credential processing, roster maintenance, and employee support.
• Implement and communicate office policies, procedures, and requirements.
• Provide calendar management, travel coordination, and official correspondence for leadership.
• Prepare time-and-attendance reports using automated systems.
• Liaise with internal offices and external government agencies.
• Prepare reports, spreadsheets, presentations, and interagency communications.
• Manage data entry and controlled information in agency systems.
• Maintain task management systems, track actions, and remind leadership of deadlines.
• Coordinate conference room reservations and AV readiness.
• Maintain office supplies and equipment, reconcile invoices.
• Handle Classified and CUI securely; protect information and report incidents.
• Serve as regional/office point of contact for administrative queries.
• Identify data patterns and trends in available information sources.
• Follow management system policies, procedures, and work instructions.

Skills

Strong oral and written communication

Organizational skills

Attention to detail

Problem-solving skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Jobtailor in United States (Phoenix) seeks an experienced Administrative Specialist to provide comprehensive support to DCSA Directorate leadership. Responsibilities include records management, onboarding, calendar/travel coordination, and preparing official correspondence.

You will handle time and attendance reporting, liaise with government agencies, and ensure secure handling of Classified and CUI information.