Strategic Administrative Specialist – Regulatory Services

State of Oregon; Salem (OR); On-site; USD 48,000 - 67,000; Full time

Benefits offered by this job

Paid vacation and sick leave

AFSCME represented position

Health, vision, dental and life INS.

Retirement through PERS

Job summary

OSFM in Salem, Oregon, is recruiting a Divisional Administrative Assistant (Administrative Specialist 2) to provide comprehensive administrative and technical support to the Regulatory Services Division. You will assist the Division Chief and staff with projects, monitoring program operations, preparing reports, and onboarding activities.

The role requires strong organization, the ability to interpret laws and policies, maintain records, and coordinate meetings, travel, and communications with

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

Responsibilities

• Provide comprehensive administrative and technical support to the Regulatory Services Division of the Oregon State Fire Marshal.
• Assist the Division Chief and division staff with projects, monitoring program operations, preparing reports, and assisting with strategic planning initiatives.
• Interpret laws, rules, and policies; maintain division systems and records; draft professional communications; and coordinate meetings, travel, and onboarding activities.
• Liaise with stakeholders, handling inquiries from industry members, fire service personnel, law enforcement, and the public while representing division programs in meetings and work groups.

Skills

Administrative support

Report preparation

Education

Associate degree in General Office Occupations

Job description

OSFM in Salem, Oregon, is recruiting a Divisional Administrative Assistant (Administrative Specialist 2) to provide comprehensive administrative and technical support to the Regulatory Services Division. You will assist the Division Chief and staff with projects, monitoring program operations, preparing reports, and onboarding activities.

The role requires strong organization, the ability to interpret laws and policies, maintain records, and coordinate meetings, travel, and communications with