Strategic Administrative Specialist for Division Director

Johns Hopkins Medicine; Baltimore (MD); On-site; USD 39,000 - 50,000; Full time

Job summary

Johns Hopkins Medicine is seeking an Administrative Specialist to provide high-level support to the Division Director of Rheumatology within the Department of Medicine. The role focuses on calendar management, scheduling, and efficient, professional communication with internal and external stakeholders.

You will coordinate meetings, organize divisional activities, travel logistics, and special events, while maintaining confidential documents and collaborating across departments to ensure smooth

Qualifications

• Bachelor's degree required.
• Five years related experience providing high-level expertise.
• Excellent writing, organization, attention to detail and computer skills.
• Ability to take initiative and exercise independent judgment in managing responsibilities.

Responsibilities

• Provide high-level administrative support to the Division Director of Rheumatology, including calendar management and scheduling.
• Identify scheduling efficiencies and anticipate conflicts to maximize availability for priority engagements.
• Maintain professional, welcoming experiences when hosting guests such as Grand Rounds speakers and visiting faculty.
• Prepare agendas, materials, and follow-up communications for meetings and events.
• Arrange travel logistics and accommodations for the Division Director and visiting faculty.
• Support recruitment and onboarding of faculty and clinicians in the division.

Skills

Writing

Organization

Attention to detail

Computer skills

Initiative

Independent judgement

Education

Bachelor's degree

Job description

Johns Hopkins Medicine is seeking an Administrative Specialist to provide high-level support to the Division Director of Rheumatology within the Department of Medicine. The role focuses on calendar management, scheduling, and efficient, professional communication with internal and external stakeholders.

You will coordinate meetings, organize divisional activities, travel logistics, and special events, while maintaining confidential documents and collaborating across departments to ensure smooth