Executive Administrative Specialist for Division Leadership

Johns Hopkins Intrastaff; Baltimore (MD); On-site; USD 37,000 - 51,000; Full time

Job summary

Johns Hopkins Intrastaff, the internal staffing arm of Johns Hopkins Health System, seeks an Administrative Specialist to provide high-level support to the Division Director of Rheumatology. This role ensures seamless administrative operations, efficient scheduling, and polished communications. Based at 5200 Eastern Avenue with hours 7:30 a.m.

to 5 p.m. the position supports calendar management, meeting coordination, travel arrangements, and preparation of reports and materials.

Qualifications

• Bachelor's degree required.
• Five years related experience in high-level support.
• Excellent writing, organization, and detail orientation.
• Ability to take initiative and exercise independent judgment.

Responsibilities

• Provide high-level administrative support to the Division Director, including calendar management and scheduling.
• Coordinate meetings and events; prepare agendas and materials.
• Arrange travel logistics and accommodations for Division Director and visiting faculty.
• Maintain confidential documents and division CVs, licensure records.
• Communicate professionally with faculty, staff, and external partners.
• Support recruitment and onboarding of faculty and clinicians.
• Prepare reports, presentations, and sponsored/research materials.

Skills

Five years experience

Attention to detail

Writing skills

Organization skills

Initiative

Education

Bachelor's degree

Job description

Johns Hopkins Intrastaff, the internal staffing arm of Johns Hopkins Health System, seeks an Administrative Specialist to provide high-level support to the Division Director of Rheumatology. This role ensures seamless administrative operations, efficient scheduling, and polished communications. Based at 5200 Eastern Avenue with hours 7:30 a.m.

to 5 p.m. the position supports calendar management, meeting coordination, travel arrangements, and preparation of reports and materials.