Senior Administrative Specialist, Division Leadership

Johns Hopkins Medical Management Corporation; Baltimore (MD); On-site; USD 57,000 - 77,000; Full time

Job summary

Johns Hopkins Intrastaff is seeking an Administrative Specialist to provide high-level administrative support to the Division Director of Rheumatology at Johns Hopkins Health System. You will manage calendars, schedule appointments, and help ensure daily tasks run smoothly while maintaining exceptional customer service.

The role requires a Bachelor’s degree, five years of related experience, and strong writing and organizational skills.

Qualifications

• Bachelor's degree required.
• Five years of related experience providing high level administrative support.
• Excellent writing, organization, attention to detail, and computer skills.
• Ability to take initiative and exercise independent judgement in managing responsibilities.

Responsibilities

• Provide high-level administrative support to the Division Director of Rheumatology, including calendar management, scheduling appointments, and ensuring daily tasks are completed efficiently.
• Identify scheduling efficiencies, anticipate conflicts, and propose adjustments to maximize the Division Director’s availability for high-priority engagements.
• Maintain high standards of customer service when hosting guests such as Grand Rounds speakers, visiting faculty, or donors.
• Communicate effectively and maintain professional, courteous relationships with all levels of contacts.

Skills

Excellent writing

Organizational skills

Attention to detail

Initiative / independent judgement

Education

Bachelor's degree

Tools

Computer skills

Job description

Johns Hopkins Intrastaff is seeking an Administrative Specialist to provide high-level administrative support to the Division Director of Rheumatology at Johns Hopkins Health System. You will manage calendars, schedule appointments, and help ensure daily tasks run smoothly while maintaining exceptional customer service.

The role requires a Bachelor’s degree, five years of related experience, and strong writing and organizational skills.