Strategic Administrative Specialist

Simera; San Francisco (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization.

The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining records, and supporting teams with day-to-day administrative needs. You will help with invoices, reporting, onboarding, and process improvements while protecting confidentiality.

Qualifications

• Experience in administrative support or office administration.
• Strong data entry and record-keeping abilities.
• Proficiency with spreadsheets, calendars, and databases.
• Ability to work independently and with remote teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Attention to detail

Organizational skills

Time management

Data entry

Google Workspace

Microsoft Office

Documentation

Communication

Independent work

Confidential handling

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide administrative and operational support across the organization.

The ideal candidate is highly organized, reliable, and capable of managing documentation, coordinating tasks, maintaining records, and supporting teams with day-to-day administrative needs. You will help with invoices, reporting, onboarding, and process improvements while protecting confidentiality.