Administrative Specialist: Streamline Ops & Documents

Simera; San Francisco (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. You will manage documents, data, and calendars, coordinate tasks between teams, and assist with invoices and onboarding.

The role requires strong organization, reliability, and proactivity, with the ability to work independently and with remote teams. You will ensure accuracy, confidentiality, and timely execution of tasks in a fast-paced environment.

Qualifications

• Experience providing administrative support across teams and departments.
• Proven ability to manage documents, records, data, and schedules.
• Strong written and verbal communication in professional settings.
• Proficient with standard office software and digital filing systems.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other admin processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify issues and recommend process improvements.

Skills

Communication

Organization

Attention to detail

Data entry

Time management

Problem solving

Google Workspace

Microsoft Office

Spreadsheet skills

Independence

Confidentiality

Adaptability

Tools

N/A

Job description

Simera is seeking an Administrative Specialist to provide comprehensive administrative and operational support across the organization. You will manage documents, data, and calendars, coordinate tasks between teams, and assist with invoices and onboarding.

The role requires strong organization, reliability, and proactivity, with the ability to work independently and with remote teams. You will ensure accuracy, confidentiality, and timely execution of tasks in a fast-paced environment.