Remote Administrative Specialist

Simera; San Francisco (CA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organization, proactive task coordination, documentation accuracy, and enabling teams with day-to-day administrative needs.

You will manage documents, calendars, and reports, coordinate with internal teams and external contacts, and help maintain filing systems while ensuring confidentiality and adherence to company procedures.

Qualifications

• Previous experience in administrative support or office administration.
• Experience managing documents, records, data, schedules, and administrative processes.
• Strong computer and digital skills.
• Ability to work independently and collaborate with remote teams.
• Attention to detail and ability to meet deadlines.
• Ability to manage multiple priorities in a fast-paced environment.
• Reliable internet connection and setup for remote work.
• Professional, proactive, organized and dependable attitude.
• English proficiency if communicating with English-speaking teams.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Process and maintain accurate administrative information and data.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine administrative requests.
• Coordinate information and tasks between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow-ups to ensure timely completion.
• Perform data entry and verify information for accuracy and completeness.
• Assist with invoices, expense reports, purchase requests, and other administrative processes when required.
• Maintain organized digital filing and document management systems.
• Support onboarding, internal processes, and other administrative projects.
• Identify administrative issues and recommend improvements to processes and workflows.
• Ensure company policies and administrative procedures are followed consistently.
• Maintain confidentiality when handling sensitive business and employee information.
• Provide timely and professional support to employees, managers, and external contacts.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Data entry

Multitasking

Problem solving

Independent work

Discretion with confidential info

Adaptability

Tools

Google Workspace

Microsoft Office

Excel

Calendar management

Job description

Simera is seeking a detail-oriented Administrative Specialist to provide comprehensive administrative and operational support across the organization. The role emphasizes organization, proactive task coordination, documentation accuracy, and enabling teams with day-to-day administrative needs.

You will manage documents, calendars, and reports, coordinate with internal teams and external contacts, and help maintain filing systems while ensuring confidentiality and adherence to company procedures.