Strategic Administrative Specialist – Global Programs

Johns Hopkins University; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

Jhpiego is seeking an Administrative Specialist for the Global Programs and Technical Excellence department. This role provides high-level administrative support, manages complex calendars, coordinates meetings, prepares materials, and leads or supports projects with independence and initiative.

You will handle travel reimbursements, financial documentation, and reports while collaborating across units to ensure efficient operations and successful events.

Qualifications

• Bachelor's degree required.
• Four years of progressively responsible administrative experience, including special projects.
• Additional education or experience may substitute per policy.

Responsibilities

• Independently manage complex calendars and meeting schedules with shifting priorities.
• Prepare meetings, presentations, and discussions with key details for timely responses.
• Support staff management, team meetings, and track action items.
• Anticipate departmental needs and prioritize incoming work with deadlines and reminders.
• Lead or contribute to ad-hoc and recurring projects with guidance to staff.
• Assist with planning and execution of events as needed.
• Oversee general office management: space issues, reservations, tech needs.
• Process travel reimbursements, online payments, purchase orders, and non-employee expenses.
• Compile information to format reports, graphs, and records.
• Disseminate information and interpret operating policies.
• Identify and resolve administrative problems and maintain department knowledge.

Skills

Calendar management

Financial administration

Interpersonal skills

Meeting coordination

Office procedures

Oral and written communications

Organizational skills

Report writing

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Jhpiego is seeking an Administrative Specialist for the Global Programs and Technical Excellence department. This role provides high-level administrative support, manages complex calendars, coordinates meetings, prepares materials, and leads or supports projects with independence and initiative.

You will handle travel reimbursements, financial documentation, and reports while collaborating across units to ensure efficient operations and successful events.