Strategic Administrative Specialist - Global Programs

Johns Hopkins University; Baltimore (MD); On-site; USD 63,000 - 78,000; Full time

Job summary

Jhpiego seeks an Administrative Specialist to provide varied administrative support for the Global Programs and Technical Excellence Department. The role requires independent judgment, research, and coordination with internal and external partners.

You will manage complex calendars, prepare meetings, support staff and events, handle travel reimbursements and purchasing, and produce reports. A Bachelor's degree and four years of experience are required; additional education may substitute for

Qualifications

• Bachelor's degree required.
• Four years of progressively responsible administrative experience, including special projects.
• Additional education may substitute for experience; substitution per policy.

Responsibilities

• Independently manage complex calendars and meeting schedules.
• Prepare meetings, presentations, and discussions with critical details.
• Support staff management and team meetings; follow up on actions.
• Anticipate departmental needs and prioritize incoming work with deadlines.
• Lead or contribute to projects and provide guidance to staff.
• Assist with planning and conducting events.
• Perform general office management and space/tech needs.
• Process travel reimbursements, online payments, purchase orders, and non-employee reimbursements.
• Compile information to format reports, graphs, tables, and records.
• Answer questions, provide guidance, and disseminate information.
• Interpret and communicate operating policies.
• Identify and help resolve administrative problems.
• Maintain knowledge of department goals and procedures including Jhpiego.
• Other duties as assigned.

Skills

Calendar Management

Financial Administration

Interpersonal Skills

Meeting Coordination

Office Procedures

Oral and Written Communications

Organizational Skills

Report Writing

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Jhpiego seeks an Administrative Specialist to provide varied administrative support for the Global Programs and Technical Excellence Department. The role requires independent judgment, research, and coordination with internal and external partners.

You will manage complex calendars, prepare meetings, support staff and events, handle travel reimbursements and purchasing, and produce reports. A Bachelor's degree and four years of experience are required; additional education may substitute for