Strategic Administrative Services Manager (Remote/Hybrid)

Washington County, MN; Minnesota; Hybrid; USD 85,000 - 100,000; Full time

Job summary

Washington County's Community Services Administrative Services Manager oversees core administrative, operational, and public compliance functions, providing executive support to the Director and coordinating senior management activities.

The role leads policy and training systems, department-wide event planning, and interdepartmental collaboration, while directing administrative teams handling personnel processes, space and technology coordination, and records, mail, and data management

Qualifications

• Bachelor's degree in business administration, public administration, accounting or related field.
• Six years of full-time paid experience in administration of related programs, two years in supervisory/management capacity.

Responsibilities

• Manage office operations, finances and technology within the department.
• Analyze, evaluate, modify and approve procedures in the administration of the division or department.
• Oversee performance measurement program.
• Research, design and implement financial systems and procedures.
• May serve as chief financial officer for the department.
• Oversee department operations of financial management systems including payroll, general ledger, accounts payable, accounts receivable, inventory, contract management, job cost and service billing.
• Coordinate department financial audits.
• Ensure compliance with accounting principles.
• Provide financial management for multi-fund major capital improvement projects.
• Oversee information systems utilized by the department, including design, development, installation, implementation, maintenance and support.
• Serve as contract manager for the department.
• Manage administrative services.
• Perform financial analysis.
• Research and prepare financial and administrative reports.
• Troubleshoot and resolve technical issues.
• Determine technology needs for the department.
• May manage multiple budgets.
• Conduct research for budget process.
• Coordinate development and preparation of annual budget.
• Monitor department/division budget to assure fiscal integrity and compliance with sound financial management practices; recommends changes or modifications as necessary to the Director.
• Initiate and delegate special projects.
• Supervise staff.
• Interview and make staff recommendations.
• Create and manage work schedules.
• Provide work direction and review work for accuracy.
• Develop and facilitate staff training.
• Guide staff through changes in laws, processes, services or programs.
• Respond to grievances or special issues.
• Conduct performance reviews.

Skills

Leadership

Team development

Project management

Executive support

Policy development

Technology systems

Education

Bachelor's degree in Business Administration

Job description

Washington County's Community Services Administrative Services Manager oversees core administrative, operational, and public compliance functions, providing executive support to the Director and coordinating senior management activities.

The role leads policy and training systems, department-wide event planning, and interdepartmental collaboration, while directing administrative teams handling personnel processes, space and technology coordination, and records, mail, and data management