Strategic Administrative Partner, Organizational Culture

Colonial-Williamsburg-Foundation; Williamsburg (VA); On-site; USD 58,000 - 73,000; Full time

Job summary

Colonial Williamsburg Foundation in Williamsburg, VA seeks an Administrator, Organizational Culture to provide executive support to the VP and department leaders, manage calendars, prepare materials, and coordinate cross-functional initiatives across Learning and Development, Employee Engagement, Guest Experience, and Volunteer Programs.

The role requires strong administrative skills, confidentiality, and the ability to operate across a large nonprofit with multiple stakeholders, ensuring

Qualifications

• Bachelor's degree in Business Administration, Human Resources, Organizational Leadership, Communications, Hospitality, Education, or related field preferred.
• Minimum of 5 years of progressive administrative experience supporting senior leaders.
• Experience evaluating priorities and exercising independent judgment within delegated authority.
• Experience coordinating meetings, logistics, and vendor arrangements.
• Strong proficiency with Microsoft 365 and SharePoint.
• Experience with learning management systems and HR systems is preferred.

Responsibilities

• Provide high-level executive support to the Vice President, Human Resources, Organizational Culture and related leaders.
• Manage complex calendars and prioritise meetings for the VP and department leaders.
• Coordinate department meetings, agendas, materials, and follow-up records.
• Draft and prepare executive correspondence, reports, and briefing materials.
• Support Learning and Development administrative delivery and logistics.
• Coordinate orientation, employee learning, and engagement programs.
• Support Guest Experience, Volunteer Programs, and cross-functional initiatives.
• Monitor departmental initiatives, track progress, and escalate issues to senior leaders.
• Handle budget tracking, procurement, and invoices within delegated authority.
• Coordinate travel arrangements and expense reporting for leadership.
• Maintain confidential records and ensure data stewardship.
• Provide cross-functional liaison and process improvements within Organizational Culture.
• Assist with vendor coordination and external partner management.

Skills

Executive support

Calendar management

Communication skills

Confidentiality

Organizational skills

Administrative coordination

Education

Bachelor's degree in Business Administration or related field

Tools

SharePoint

Learning Management Systems

HRIS

Survey tools

Registration tools

Project management tools

Job description

Colonial Williamsburg Foundation in Williamsburg, VA seeks an Administrator, Organizational Culture to provide executive support to the VP and department leaders, manage calendars, prepare materials, and coordinate cross-functional initiatives across Learning and Development, Employee Engagement, Guest Experience, and Volunteer Programs.

The role requires strong administrative skills, confidentiality, and the ability to operate across a large nonprofit with multiple stakeholders, ensuring