K-12 Education Programs Coordinator

Colonial Williamsburg Foundation; Williamsburg (VA); On-site; USD 33,000 - 45,000; Full time

Job summary

Colonial Williamsburg Foundation seeks an organized administrative professional to support K-12 education programs onsite, offsite, and virtually. This non-exempt role handles registration, communications, scheduling, and recordkeeping to help educators and partners deliver high-quality experiences.

Responsibilities include coordinating materials, facilities, transportation, and event logistics; maintaining databases; and assisting with outreach and Workday tasks.

Qualifications

• Associate's degree in Education, History, Communications, Business Administration, Public History, Museum Studies, Event Management, or a related field.
• One to three years of experience in administration, program coordination, customer service, event planning, education, nonprofit organizations, museums, or related fields.
• Proficiency with Microsoft Office applications and digital communication tools required.
• Equivalent combinations of education and experience may be considered.
• Proficiency in Microsoft Office suite.
• Must possess a valid Commonwealth of Virginia driver’s license and have an acceptable driving record.

Responsibilities

• Provide administrative and operational support for K-12 education programs, including onsite, offsite, virtual, and online professional learning experiences.
• Coordinate participant registration, communications, scheduling, and recordkeeping, ensuring accurate and timely information for educators and program stakeholders.
• Support program logistics, including materials preparation, facilities coordination, transportation arrangements, catering support, technology setup, and event readiness.
• Assist with educator outreach and engagement efforts, including newsletters, email campaigns, application communications, recruitment activities, and follow-up correspondence.
• Support educator resource management and digital content administration, including maintaining records, updating resource inventories, and assisting with resource distribution.
• Provide administrative support for educator communities, including alumni networks, advisory groups, webinars, and other engagement initiatives.
• Assist with conference, workshop, and event preparation, including registration, exhibitor materials, travel coordination, promotional materials, and post-event follow-up.
• Maintain databases, spreadsheets, project records, and program documentation, ensuring information is accurate, organized, and accessible.
• Collect and compile program metrics, participation data, survey responses, and other information to support reporting and continuous improvement efforts.
• Support coordination of interns, peer facilitators, volunteers, and seasonal staff, including scheduling, onboarding logistics, and training preparation using Workday Finance.
• Assist with purchasing, expense tracking, supply inventories, and administrative processes related to program implementation and operational support.
• Serve as a responsive point of contact for educators, partners, vendors, and participants, providing excellent customer service and support.
• Collaborate with colleagues across Colonial Williamsburg to support educational initiatives, outreach activities, and operational projects.
• Maintain confidentiality and handle sensitive information with professionalism and discretion.
• Perform other duties as assigned. This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act (FLSA).

Skills

Microsoft Office

Customer service

Communication

Registration coordination

Education

Associate's degree

Workday knowledge

Bachelor's degree (preferred)

Tools

Workday

Job description

Colonial Williamsburg Foundation seeks an organized administrative professional to support K-12 education programs onsite, offsite, and virtually. This non-exempt role handles registration, communications, scheduling, and recordkeeping to help educators and partners deliver high-quality experiences.

Responsibilities include coordinating materials, facilities, transportation, and event logistics; maintaining databases; and assisting with outreach and Workday tasks.