Executive Administrative Partner to HR & Culture VP

CW Talent; Williamsburg (VA); On-site; USD 58,000 - 73,000; Full time

Job summary

Colonial Williamsburg Foundation is seeking an Administrator, Organizational Culture to serve as the primary administrative partner to the Vice President, Human Resources, Organizational Culture.

The role supports the Learning and Development Director, Volunteer Programs, Employee Engagement Manager, and Guest Experience Manager, overseeing a 800+ volunteer program and coordinating cross-functional priorities within a large nonprofit.

Qualifications

• Bachelor's degree or higher in a related field.
• Minimum of 5 years of progressively responsible administrative experience, including support to senior leaders.
• Experience maintaining confidentiality and handling sensitive information.
• Strong proficiency with Microsoft 365 and Office tools.

Responsibilities

• Provide high-level executive support to the Vice President, Human Resources, Organizational Culture.
• Coordinate complex calendars and meeting schedules for department leaders.
• Prepare agendas, materials, and communications for leadership meetings.
• Draft and proofread executive correspondence, reports, and briefing materials.
• Administer Learning and Development programs and related logistics.
• Support orientation, employee learning, and engagement initiatives.
• Coordinate Guest Experience and Volunteer Programs administrative needs.
• Monitor departmental projects and ensure timely follow-through.
• Assist with budget, procurement, and invoice administration.
• Coordinate travel arrangements and expense reporting for executives.
• Maintain confidential records and organizational documents.
• Serve as cross-functional liaison across Human Resources and other functions.
• Identify process improvements and lead special projects within delegated authority.
• Provide support for vendor coordination and external partners.

Skills

Executive support

Calendar management

Communication

Discretion

Organizational skills

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Human Resources, Organizational Leadership, or related field

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Learning Management Systems (LMS)

Job description

Colonial Williamsburg Foundation is seeking an Administrator, Organizational Culture to serve as the primary administrative partner to the Vice President, Human Resources, Organizational Culture.

The role supports the Learning and Development Director, Volunteer Programs, Employee Engagement Manager, and Guest Experience Manager, overseeing a 800+ volunteer program and coordinating cross-functional priorities within a large nonprofit.