Strategic Administrative Coordinator, Faculty Affairs

Columbia University; Northern, New York (KY, NY); Hybrid; USD 66,000 - 70,000; Full time

Job summary

Columbia University in Kentucky is seeking an Administrative Coordinator to support Faculty Affairs. You will manage the Vice Provost's schedule, coordinate travel, and organize materials for Courseworks along with letters of recommendation when needed.

You will prepare briefs, handle confidential data, liaise with university offices and external vendors, and help oversee budgets, procurement, and events for the division.

Qualifications

• Bachelor's degree or equivalent required.
• Strong interpersonal and communication skills with staff at all levels.
• Detail-oriented with solid organizational skills and problem-solving ability.
• Experience preparing detailed documents, proposals, and reports.
• Ability to handle sensitive, confidential information with discretion.
• Proficiency in Microsoft Office; ability to learn new software as needed.

Responsibilities

• Oversee daily operations of the Office of the Vice Provost for Faculty Affairs.
• Provide scheduling support for the Senior Associate Provost for Academic Appointments.
• Organize teaching materials for Courseworks; edit writings and letters of recs as needed.
• Prepare briefing resources; manage confidential data and reports for decision-making.
• Triage incoming/outgoing documents and inquiries for the Office.
• Coordinate with University offices and external vendors to meet deadlines.
• Provide general office management including IT and facilities liaison.
• Offer logistics guidance for meetings and events; manage registrations and catering.

Skills

Interpersonal communication

Attention to detail

Organizational skills

Critical thinking

Problem solving

Microsoft Office

Endnote

Education

Bachelor's degree or equivalent

Tools

Concur

ARC

P-Card

Endnote

Job description

Columbia University in Kentucky is seeking an Administrative Coordinator to support Faculty Affairs. You will manage the Vice Provost's schedule, coordinate travel, and organize materials for Courseworks along with letters of recommendation when needed.

You will prepare briefs, handle confidential data, liaise with university offices and external vendors, and help oversee budgets, procurement, and events for the division.