Strategic Administrative Assistant to the Dean

Indiana University; Gary (IN); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition subsidy for IU courses

Paid holidays

Job summary

Indiana University Northwest seeks an Executive Assistant to the Dean to provide dedicated administrative support to the Office of the Dean. This role supports day-to-day operations, coordinates travel, prepares reports, and serves as a resource for faculty, staff, students, and external partners.

The position reports directly to the Dean and requires discretion, organization, and professional communication. Located at IU Northwest in Gary, Indiana with a salary in the advertised range.

Qualifications

• Requires high school diploma or equivalent; Bachelor’s degree preferred.
• Experience providing administrative support to senior leadership is desirable.
• Ability to handle confidential information with discretion.

Responsibilities

• Provides direct administrative support to the Dean and the Dean’s Office.
• Manages the Dean's calendar, schedules meetings, coordinates travel, and prepares expense reports.
• Prepares correspondence, reports, presentations, agendas, and meeting materials for the Dean.
• Acts as a central administrative resource for faculty, staff, students, and external constituents.
• Handles sensitive information with appropriate discretion and judgment.

Skills

Excellent organizational skills

Discretion and confidentiality

Verbal communication

Written communication

Calendar management

Travel coordination

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Office

Electronic calendaring tools

Job description

Indiana University Northwest seeks an Executive Assistant to the Dean to provide dedicated administrative support to the Office of the Dean. This role supports day-to-day operations, coordinates travel, prepares reports, and serves as a resource for faculty, staff, students, and external partners.

The position reports directly to the Dean and requires discretion, organization, and professional communication. Located at IU Northwest in Gary, Indiana with a salary in the advertised range.