Executive Assistant to the Dean — Strategic & Discreet Admin

Northwestern University; Chicago (IL); On-site; USD 63,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Paid vacation

Tuition benefits

Job summary

Northwestern University in Chicago's Law School seeks an Executive Assistant to the Dean to provide high-level administrative support. You will manage the Dean's complex calendar, coordinate meetings, review emails, draft communications, and handle confidential information with discretion.

You will work with law school and university leaders, staff, faculty, students, and alumni to advance priorities. You will establish efficient office processes, prepare reports, travel arrangements, and

Qualifications

• Bachelor's degree or the equivalent combination of education, training and experience.
• Four or more years of administrative support experience, prior experience in support of a senior leader in a similar role a plus.
• Demonstrated advanced proficiency with the Microsoft Office Suite of products.
• Demonstrated excellent oral and written communication skills, including proofreading.

Responsibilities

• Manages the Dean's complex calendar, prioritizes scheduling with discretion.
• Receives and reviews incoming requests and prioritizes them by significance and urgency.
• Prepares daily schedule and meeting materials, briefing materials, and talking points.
• Prepares and coordinates communications on behalf of the Office of the Dean.
• Reviews and manages the Office of the Dean email account and flags items for the Dean or leadership team.
• Coordinates meetings and events, including logistics, agendas, attendees and catering.
• Assists with travel arrangements and special lectures in coordination with ARD and the chief of staff.
• Develops and implements office processes and maintains filing systems.
• Runs monthly financial reports, reconciles expenses, and tracks transactions.

Skills

Administration support

Calendar management

MS Office

Communication

Education

Bachelor's degree

Tools

NU Financials

Job description

Northwestern University in Chicago's Law School seeks an Executive Assistant to the Dean to provide high-level administrative support. You will manage the Dean's complex calendar, coordinate meetings, review emails, draft communications, and handle confidential information with discretion.

You will work with law school and university leaders, staff, faculty, students, and alumni to advance priorities. You will establish efficient office processes, prepare reports, travel arrangements, and