Strategic Administrative Assistant IV

Northrop Grumman; Los Angeles (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Savings plan

Holidays & PTO

Job summary

Northrop Grumman Mission Systems in Woodland Hills, CA is seeking an Administrative Assistant 4 to support IDS, Navigator Life Cycle Programs and IMU/IRU operations onsite. The role offers dynamic, customer-facing responsibilities and requires strong organizational skills for a high workload environment.

The successful candidate will manage Director calendars, arrange travel, process expenses, handle visitor clearances, and prepare professional documents.

Qualifications

• High School Diploma with 6+ years of relevant experience.
• Advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel).
• Experience coordinating Outlook calendars, conference calls, and shared link applications.
• Experience coordinating both on- and off-site meetings and events with customers, including food and refreshments.
• Experience making travel arrangements and expense reporting.
• Experience compiling and generating reports and presentations.
• US Person required.

Responsibilities

• Coordinate internal and customer meetings, including arranging food and post-visit cleanup.
• Manage Director calendars, and coordinate agendas for customer visits.
• Arrange visitor badging and receive visitors including customers and other contractors.
• Coordinate receipt of customer clearances and administer customer badging process.
• Arrange and modify the Director schedule and departmental activities.
• Assist with travel arrangements and submitting expense reports.
• Handle confidential business matters and maintain organized administrative requirements.
• Prepare correspondence.
• Coordinate staff meetings.
• Produce high-quality reports, presentations, or other documents using Microsoft Office.
• Use Concur to arrange travel and process expense reports.
• Support other admin staff as needed.
• Follow up on actions on behalf of the director.

Skills

Microsoft Office

Calendar coordination

Travel coordination

Report generation

US Person

Education

Bachelor’s or Associate degree

Tools

SAP

Concur

SharePoint

S4

SmartBuy

Job description

Northrop Grumman Mission Systems in Woodland Hills, CA is seeking an Administrative Assistant 4 to support IDS, Navigator Life Cycle Programs and IMU/IRU operations onsite. The role offers dynamic, customer-facing responsibilities and requires strong organizational skills for a high workload environment.

The successful candidate will manage Director calendars, arrange travel, process expenses, handle visitor clearances, and prepare professional documents.