Secret-Cleared Administrative Lead for Mission Ops

Northrop Grumman; Linthicum (MD); On-site; USD 64,000 - 106,000; Full time

Job summary

Northrop Grumman in Linthicum, MD, is seeking an Administrative Assistant 4 to keep the office running smoothly and support a 50-person team across the nation. You will coordinate calendars, plan travel, manage expenses, onboard new staff, procure supplies, and prepare high-quality reports for senior leadership.

The role requires US citizenship and a current Secret clearance with potential to obtain Top Secret/SCI.

Qualifications

• High School Diploma with 6+ years of relevant experience.
• Advanced expertise in Microsoft Office and SharePoint.
• Experience managing multiple concurrent projects and adjusting schedules as needed.
• Experience coordinating Outlook calendars, conferences, and shared links.
• Experience coordinating on- and off-site meetings with customers, including catering.
• Experience travel arrangements and expense reporting.
• Experience preparing written and verbal communications for internal/external stakeholders.
• Experience managing assigned tasks and deadlines with limited supervision.
• Experience interfacing with senior leadership and external customers.
• US Citizenship required; active Secret clearance with ability to obtain Top Secret/SCI.

Responsibilities

• Plan and coordinate office operations and special projects.
• Manage office overhead budgets and procure supplies.
• Represent the office to Campus Facilities and coordinate space/furniture decisions.
• Organize weekly staff meetings for a 50-person team nationwide.
• Communicate program information to stakeholders and ensure accessibility of records.
• Support multiple senior leaders across the operating unit.
• Produce high-quality reports, presentations and documents using MS Office.
• Coordinate staff meetings, teleconferences and events including beverages/food.
• Coordinate VIP visits, agendas and facility tours.
• Organize office calendars to keep projects on schedule.

Skills

Microsoft Office

SharePoint

Calendar management

Travel arrangements

Expense reporting

Written/Verbal communications

Project coordination

Confidential information handling

US Citizenship

Security clearance readiness

Education

High School Diploma

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Northrop Grumman in Linthicum, MD, is seeking an Administrative Assistant 4 to keep the office running smoothly and support a 50-person team across the nation. You will coordinate calendars, plan travel, manage expenses, onboard new staff, procure supplies, and prepare high-quality reports for senior leadership.

The role requires US citizenship and a current Secret clearance with potential to obtain Top Secret/SCI.