Administrative Assistant 4

Northrop Grumman; Oklahoma; On-site; USD 55,000 - 91,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability insurance

Savings plan

Paid holidays

PTO

Job summary

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 to join our team at Tinker Air Force Base, Oklahoma City, OK. This role focuses on providing comprehensive administrative support to the director and leaders at the Weapons System Support Center, coordinating travel, scheduling, and meetings on-site.

Required qualifications include a HS diploma and 6 years of related experience, proficiency with MS Office, and active U.S. Government Secret Clearance.

Qualifications

• Must have a High School Diploma or equivalent and 6 years of related administrative/professional experience.
• MS Office Suite Experience (Word, Excel, PowerPoint, Outlook) with ability to manage calendars and edit documents.
• Must have active U.S. Government Secret Clearance and ability to obtain Special Program Access (PAR).

Responsibilities

• Proactively manage calendars for assigned staff and coordinate meetings and travel arrangements.
• Prepare reports and presentations; plan meetings and coordinate agendas.
• Coordinate travel arrangements and process expense reports on time for staff.
• Provide back-up support for administrative staff and assist with onboarding processes.
• Gathers, compiles and reports information relevant to supervisors’ assignments.

Skills

Calendar management

Communication

Education

High School Diploma

Tools

MS Office Suite

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: Yes

CLEARANCE TYPE: Secret

TRAVEL: Yes, 10% of the Time

Description At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people’s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation’s history – from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they’re making history.

Northrop Grumman Aeronautics Systems has an opening for an Administrative Assistant 4 t o join our team of qualified, diverse individuals. This position will be located 100% on-site at Tinker Air Force Base in Oklahoma City, OK. Key responsibilities include performance of all administrative and support functions for the director and other leaders at the Weapons System Support Center (WSSC) at Tinker Air Force Base (TAFB). The job will involve coordination among multiple functional organizations as well as government counterparts. This position will also coordinate travel and expenses for travel. The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group’s day-to-day administrative needs including facility requirements, and coordinating the new employees’ onboarding process.

Key Responsibilities

• Proactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflicts
• Support reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissions.
• Make travel arrangements and process expense reports in a timely manner for assigned staff.
• Attend staff meetings, publish agendas and follow-up on action items.
• Arrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and catering.
• Respond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriate.
• Manage and/or support special projects as assigned.
• Provide back-up support for other administrative staff as needed.
• Gathers, compiles and reports on information relevant to supervisors’ assignment.
• Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.
• Manage facility footprint, coordinate with facilities team ongoing needs and changes
• Coordinate with government personnel on seating, conference room, scheduling and other needs at the customer facility

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Basic Qualifications

• Must have a High School Diploma or equivalent AND 6 years of related administrative/professional experience.
• MS Office Suite Experience (i.e. Word, Excel, PowerPoint, Outlook), with the ability to manage multiple calendars, create and edit documents.
• Must have active U.S. Government Secret Clearance to apply and ability to obtain and maintain Special Program Access (PAR) within a reasonable amount of time deemed by business needs

Preferred Qualifications

• Excellent communication and interpersonal skills.
• Ability to work with all levels of management and their assistants.

Primary Level Salary Range

Primary Level Salary Range: $54,500.00 – $90,800.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate’s experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Equal Opportunity Employer

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.