Strategic Administrative Assistant, Industry Partnerships

Penn State University

Ferguson Township (PA)

On-site

USD 41,000 - 65,000

Full time

5 days ago

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Benefits offered by this job

75% tuition discount

Competitive benefits package

Robust retirement plans and generous P

Paid time off

Job summary

Penn State University in Pennsylvania seeks an Administrative Assistant to support the Corporate Engagement Center within the Division of External Affairs. The role provides administrative and operational support to leadership and the broader team, coordinating schedules, meetings, travel, and day-to-day office activities.

The position engages with university leaders and corporate partners, ensuring a professional and responsive experience for the Center's stakeholders.

Qualifications

Associate Degree with 4+ years of relevant experience, or equivalent.
GED or HS with 2+ years of relevant experience, or higher education accepted in lieu of experience.

Responsibilities

Provide administrative support to CEC leadership and team, including complex calendar management, meeting scheduling, travel arrangements, and expense reconciliation.
Coordinate meetings by managing scheduling, agendas, materials, room and technology needs, notes, and follow-up documentation.
Support corporate visits, meetings, and events through scheduling, reservations, materials preparation, attendee coordination, and other administrative logistics.
Prepare, format, organize, and maintain correspondence, presentations, reports, records, and other documents for leadership and team use.
Monitor the Center's central email account and other incoming inquiries, respond or route requests appropriately, and greet and assist visitors.
Maintain shared calendars, contact information, records, and routine information in University systems and databases.
Coordinate routine financial and administrative transactions and maintain supporting documentation in accordance with University procedures.
Manage office operations, including supplies, equipment and facility requests, fleet vehicle reservations, shared spaces, and other logistical needs.
Support employee onboarding and other personnel-related administrative processes and provide backup administrative coverage as needed.
Perform other duties consistent with the administrative and operational needs of the Center.