Administrative Assistant, Corporate Engagement Center

Penn State University; Northern (KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Penn State University is seeking an Administrative Assistant to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State's resources and advance collaboration in research, philanthropy, executive programming, and talent engagement.

The Administrative Assistant provides administrative and operational support to CEC leadership and the broader team, helping ensure the effective coordination

Qualifications

• Strong organizational skills and attention to detail.
• Excellent interpersonal, customer service, verbal and written communication.
• Ability to work independently and handle multiple priorities.

Responsibilities

• Provide administrative support including calendar management and travel arrangements.
• Assist with scheduling, meetings, and expense reconciliation.
• Support onboarding and personnel-related administrative processes.
• Provide backup coverage and assist with day-to-day office activities.
• Coordinate routine financial and administrative transactions and documentation.

Skills

Organizational skills

Interpersonal communication

Customer service

Written communication

Independent work

Problem-solving

Microsoft 365

CRM systems (Salesforce/Advance)

Travel expense systems (SAP Concur)

Tools

Microsoft 365 suite

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

## CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please to complete the Please do not apply here, apply internally through Workday.Penn State is seeking an Administrative Assistant to support the Corporate Engagement Center within the Division of External Affairs. The Center works across the University to connect industry partners with Penn State's resources and advance collaboration in research, philanthropy, executive programming, and talent engagement.The Administrative Assistant provides administrative and operational support to CEC leadership and the broader team, helping ensure the effective coordination of schedules, meetings, communications, travel, and day-to-day office activities. The position regularly interacts with University leaders, corporate partners, and colleagues across Penn State and plays an important role in providing a responsive and professional experience for the Center's stakeholders.**Key Responsibilities**Provide administrative support to CEC leadership and team, including complex calendar management, meeting scheduling, travel arrangements, and expense reconciliation. Support corporate visits, meetings, and events through scheduling, reservations, materials preparation, attendee coordination, and other administrative logistics. Coordinate routine financial and administrative transactions and maintain supporting documentation in accordance with University procedures.Support employee onboarding and other personnel-related administrative processes and provide backup administrative coverage as needed.Perform other duties consistent with the administrative and operational needs of the Center.**Qualifications**Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.Excellent interpersonal, customer service, verbal, and written communication skills.Ability to work independently, exercise sound judgment, and identify when issues require escalation.Experience with standard administrative and office procedures.Ability to learn and effectively use new technology and job-related systems.**Preferred Skills and Experience**Experience providing administrative or executive support in a complex organization.Experience managing calendars, travel, meetings, and expenses for senior-level professionals.Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.Experience with CRM or constituent management systems such as Salesforce or Advance.Experience with SAP Concur or similar travel and expense systems.Experience with document management and financial transaction systems.Experience working within established policies and procedures while independently resolving routine administrative issues.