Strategic Administrative Assistant

Unum Ireland; Portland (ME); On-site; USD 40,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Vision and Dental

Disability insurance

Paid time off

401(k) match

Job summary

Unum is seeking an Administrative Assistant to support the Corporate Strategy Office and senior leaders in driving strategic initiatives. You will manage calendars, coordinate meetings and travel, prepare documents, and assist with reporting and SharePoint tasks.

The role requires strong organizational and communication skills, a proactive approach, and the ability to work with multiple levels of management. A solid administrative background and attention to detail are essential.

Qualifications

• High school diploma or Associate/Bachelor’s degree.
• 2+ years of administrative assistant experience.
• Solid PC skills (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to work with all levels of internal management and staff.
• Proactive self-starter with strong customer service and ethics.
• Strong organizational skills and attention to detail.
• Interpersonal skills for confidential situations.
• Analytical ability to gather data efficiently.

Responsibilities

• Maintain manager’s calendar, schedule meetings, travel, hotel and transportation accommodations, and expenses as requested.
• May also support the same for manager’s direct reports for various requests.
• Open and review all mail directed to manager/department.
• Ascertain which items can be delegated to other staff members.
• Prepare documents and coordinate meeting setup and catering as needed.
• Support routine and ad hoc reporting and SharePoint needs.
• Assist with budget planning, tracking, and issue resolution.
• Coordinate department projects and gather information; act as project contact as needed.
• Perform other administrative duties, such as greeting visitors and answering calls.

Skills

Communication

Organizational skills

Customer service

Proactive mindset

Education

High school diploma

Associates/Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Unum is seeking an Administrative Assistant to support the Corporate Strategy Office and senior leaders in driving strategic initiatives. You will manage calendars, coordinate meetings and travel, prepare documents, and assist with reporting and SharePoint tasks.

The role requires strong organizational and communication skills, a proactive approach, and the ability to work with multiple levels of management. A solid administrative background and attention to detail are essential.