Strategic Admin & Budget Coordinator

University of Oklahoma; Tulsa (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

University of Oklahoma is seeking an experienced administrator to oversee professional administrative support, financial management and budget planning for the department.

You will process payroll-related documents, maintain personnel files, and manage records across inventory, office files, and travel paperwork. The role includes staff supervision, event coordination, vendor negotiations, and ensuring adherence to federal, state, and university policies.

Qualifications

• 12 months office, clerical or administrative experience.
• High School Diploma or GED.

Responsibilities

• Oversees administrative support, financial management and budget planning for the department.
• Processes new hire and termination paperwork; maintains personnel files and updates employee information.
• Oversees records maintenance including inventory, personnel, and office files.
• Submits paper PAF, EPAF, EDR, travel, and PETs.
• Updates time supervisor approver in PeopleSoft; assigns trainings and runs reports.
• Manages payroll approval, leave accounting/reporting and related financial matters.
• Assists with policy/procedure implementation and regulatory compliance.
• Coordinates and plans department events and logistics; negotiates with contractors and vendors.
• Selects, trains and evaluates assigned staff; ensures smooth department operations.
• May maintain budget/grant administration and account reconciliation.

Skills

Financial management

Budget planning

Staff supervision

Policy interpretation

Event coordination

Vendor negotiation

Records management

Payroll approvals

Education

High School Diploma or GED

Tools

PeopleSoft

Job description

University of Oklahoma is seeking an experienced administrator to oversee professional administrative support, financial management and budget planning for the department.

You will process payroll-related documents, maintain personnel files, and manage records across inventory, office files, and travel paperwork. The role includes staff supervision, event coordination, vendor negotiations, and ensuring adherence to federal, state, and university policies.