Finance & Operations Coordinator (Grants & Payroll)

University of Oklahoma; Norman (OK); On-site; USD 26,878 - 38,281; Full time

Job summary

University of Oklahoma is seeking an Administrative and Finance Coordinator to support finances, personnel, and office operations for faculty, staff, and students. The role focuses on grant, center, contract, MOU, and funding support, plus GRA/student worker coordination and calendar support for the Associate Director of Social Work.

The position manages accounts, payroll, and procurement processes, ensuring compliance and smooth operations across departments.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, Management, or related field.
• Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.
• Experience with PeopleSoft and payroll processes preferred.

Responsibilities

• Manages all departmental accounts and reconciles monthly financial reports to clear expenses, payroll, budget revisions and transfers.
• Analyzes departmental financial procedures and recommends changes and strategy for improvement.
• Acts as payroll coordinator, collects time sheets, enters in PeopleSoft, tracks leave, and processes related paperwork.
• Coordinates and carries out projects requiring initiative and specialized knowledge for departmental operations.
• Handles personnel issues including hiring, onboarding, evaluations, and related paperwork.

Skills

Payroll coordination

Budget management

Financial reporting

Vendor setup

Pcard management

Grant and funding administration

Calendar coordination

Education

Bachelor's degree in Accounting, Finance, Business, Management, or related field

Tools

PeopleSoft

Job description

University of Oklahoma is seeking an Administrative and Finance Coordinator to support finances, personnel, and office operations for faculty, staff, and students. The role focuses on grant, center, contract, MOU, and funding support, plus GRA/student worker coordination and calendar support for the Associate Director of Social Work.

The position manages accounts, payroll, and procurement processes, ensuring compliance and smooth operations across departments.