Administrative and Finance Coordinator

University of Oklahoma; Norman (OK); On-site; USD 26,878 - 38,281; Full time

Job summary

University of Oklahoma is seeking an Administrative and Finance Coordinator to support finances, personnel, and office operations for faculty, staff, and students. The role focuses on grant, center, contract, MOU, and funding support, plus GRA/student worker coordination and calendar support for the Associate Director of Social Work.

The position manages accounts, payroll, and procurement processes, ensuring compliance and smooth operations across departments.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, Management, or related field.
• Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.
• Experience with PeopleSoft and payroll processes preferred.

Responsibilities

• Manages all departmental accounts and reconciles monthly financial reports to clear expenses, payroll, budget revisions and transfers.
• Analyzes departmental financial procedures and recommends changes and strategy for improvement.
• Acts as payroll coordinator, collects time sheets, enters in PeopleSoft, tracks leave, and processes related paperwork.
• Coordinates and carries out projects requiring initiative and specialized knowledge for departmental operations.
• Handles personnel issues including hiring, onboarding, evaluations, and related paperwork.

Skills

Payroll coordination

Budget management

Financial reporting

Vendor setup

Pcard management

Grant and funding administration

Calendar coordination

Education

Bachelor's degree in Accounting, Finance, Business, Management, or related field

Tools

PeopleSoft

Job description

Pay Range: Targeted salary up to $23.65 per hour, depending on experience

Benefits Eligible: Yes

Work Schedule: Monday – Friday, 8:00 a.m. to 5:00 p.m.

Travel: May be required

For Best Consideration Date: 08/10/2026

Position Introduction

The Administrative and Finance Coordinator would provide necessary support with finances, personnel, and office support to faculty, staff, and students. Support from this position would focus on grant, center, contract, MOU, SRI, and residual funding support as well as handling all things GRA/student worker related and providing calendar support to the Associate Director of Social Work.

Duties

• Manages all departmental accounts. Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions and transfers. Creates cost spending certification reports. Monitors and ensures money is spent correctly. Sets up new vendors and ensures invoices are on the correct accounts. Makes cash deposits into special accounts. Maintains budget and grant administration, Pcard management, and OU Foundation funds.
• Analyzes departmental financial procedures. Makes recommendations for change and develops strategy for change.
• Acts as the payroll coordinator for the department or provides oversight. Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's and special pays. Submits all paper PAF, EPAF, EDR, travel and PET's. Picks up pay :hecks as needed.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge Dr expertise. May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed.
• Handles personnel issues, including but not limited to hiring, onboarding, annual evaluations and all the corresponding paperwork. Contacts various offices to request information as needed. Opens and monitors positions in PeopleSoft, updates time supervisor, assigns required trainings and runs reports as needed.
• May conduct some training of office personnel. Secures computer access. Works with Human Resources Department on various issues.
• Performs administrative duties including but not limited to ordering and tracking supplies, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees. Solves departmental problems as they arise.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
• Performs various duties as needed to successfully fulfill the function of the position.
• Assists with hiring, training, evaluating and delegating tasks to employees. Ensures work is completed in a timely manner.
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests.
• Assist with faculty tenure, promotion and annual evaluation.
• Performs various duties as needed to successfully fulfill the function of the position.

View Full Job Description

Required Education and Experience

• Bachelor's degree in Accounting, Finance, Business, Management, or related field.

Equivalency/Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree.

Department Preferences

• Department financial work
• Department payroll
• All department personal actions and searches
• Assist faculty of Social Work
• Experience with PeopleSoft, prefer 24 months experience in financial management or accounting.

Hiring Contingent Upon a Background Check: Yes