STEPS Administrative Assistant

University of Kentucky; Kentucky; On-site; USD 17,000 - 21,000; Full time

Job summary

The STEPS Administrative Assistant at the University of Kentucky will provide flexible support to the Compensation PAR Processing and Employee Records teams within Human Resources. The primary responsibility is to manage a shared email inbox, organize received documents, and upload them into the employee records system.

Additional duties include filing, scanning, retrieving records, assisting with No For Rehire, and supporting VOE verifications.

Qualifications

• Prior experience in office support, data entry, or document management preferred.

Responsibilities

• Alphabetizing and filing documents.
• Preparing and scanning materials for digital records.
• Retrieving employee record information as needed.
• Assisting with the No For Rehire process.
• Supporting Verifications of Employment (VOE).
• May assist with general office tasks: compiling informational packets, sending faxes, making copies.

Skills

Confidentiality

Follow Instructions

Independent Work

Job description

Posting Details
Job Title STEPS Administrative Assistant
Requisition Number TE09412
Department Name 3J541:Compensation
Work Location Lexington, KY
Salary Range $12.00-$15.00/hour
Type of Position Temporary
Position Time Status Full-Time
Required Education
Required Related Experience
Required License/Registration/Certification
Physical Requirements: Ability to lift, push, and pull objects up to 25lbs, sitting or standing for long periods of time, and repetitive motion.
Shift
ork Shift: Monday – Friday; 8:00 am-5:00 pm
Expected # of Hours Per Week: 40
Job Summary: The STEPS Administrative Assistant will provide flexible support to the Compensation PAR Processing team and Employee Records team within the Human Resources department. The primary responsibility of this role is to manage a shared email inbox, combine and organize received documents, and upload documents into the employee records system.
Additional duties may include, but are not limited to:

• Alphabetizing and filing documents
• Preparing and scanning materials for digital records
• Retrieving employee record information as needed
• Assisting with the No For Rehire process
• Supporting Verifications of Employment ( VOE )

The STEPS Administrative Assistant may also assist with general office tasks such as:

• Compiling informational packets
• Sending faxes
• Making copies
• Other administrative support duties as assigned

This position offers an excellent opportunity to gain valuable experience at the University of Kentucky, especially for those interested in a career in Human Resources. It’s a great way to build competitive skills and get your foot in the door!
Skills / Knowledge / Abilities
Demonstrated ability to:

• Handle confidential information
• Follow instructions accurately
• Work independently with minimal supervision.

Prior experience in office support, data entry, or document management is preferred, but not required.
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Deadline to Apply: 09/11/2026
Our University Community: We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.