HR Administrative Assistant: Records & Document Management

University of Kentucky; Lexington (KY); On-site; USD 30,000 - 36,000; Full time

Job summary

The University of Kentucky in Lexington, KY is seeking a STEPS Administrative Assistant to support the Compensation PAR Processing and Employee Records teams within Human Resources.

The role centers on managing a shared email inbox, organizing received documents, and uploading records into the employee records system. Additional duties include filing, scanning, retrieving records, and assisting with VOE and No For Rehire processes, plus general office tasks.

Qualifications

• Handle confidential information.
• Follow instructions accurately.
• Work independently with minimal supervision.

Responsibilities

• Manage a shared email inbox for the Compensation PAR Processing and Employee Records teams.
• Combine and organize received documents; upload into the employee records system.
• Alphabetize and file documents; prepare and scan materials for digital records.
• Retrieve employee record information as needed; assist with No For Rehire and VOE processes.
• Support general office tasks such as compiling information packets, sending faxes, and making copies.

Skills

Handle confidential information

Follow instructions accurately

Work independently

Job description

The University of Kentucky in Lexington, KY is seeking a STEPS Administrative Assistant to support the Compensation PAR Processing and Employee Records teams within Human Resources.

The role centers on managing a shared email inbox, organizing received documents, and uploading records into the employee records system. Additional duties include filing, scanning, retrieving records, and assisting with VOE and No For Rehire processes, plus general office tasks.