STEPS Administrative Assistant

University of Kentucky; Lexington (KY); On-site; USD 30,000 - 36,000; Full time

Job summary

The University of Kentucky in Lexington, KY is seeking a STEPS Administrative Assistant to support the Compensation PAR Processing and Employee Records teams within Human Resources.

The role centers on managing a shared email inbox, organizing received documents, and uploading records into the employee records system. Additional duties include filing, scanning, retrieving records, and assisting with VOE and No For Rehire processes, plus general office tasks.

Qualifications

• Handle confidential information.
• Follow instructions accurately.
• Work independently with minimal supervision.

Responsibilities

• Manage a shared email inbox for the Compensation PAR Processing and Employee Records teams.
• Combine and organize received documents; upload into the employee records system.
• Alphabetize and file documents; prepare and scan materials for digital records.
• Retrieve employee record information as needed; assist with No For Rehire and VOE processes.
• Support general office tasks such as compiling information packets, sending faxes, and making copies.

Skills

Handle confidential information

Follow instructions accurately

Work independently

Job description

Physical Requirements

Ability to lift, push, and pull objects up to 25lbs, sitting or standing for long periods of time, and repetitive motion.

Shift

ork Shift
Monday – Friday; 8:00 am-5:00 pm
Expected # of Hours Per Week
40

Job Summary

The STEPS Administrative Assistant will provide flexible support to the Compensation PAR Processing team and Employee Records team within the Human Resources department. The primary responsibility of this role is to manage a shared email inbox, combine and organize received documents, and upload documents into the employee records system.

Additional duties may include, but are not limited to:

• Alphabetizing and filing documents
• Preparing and scanning materials for digital records
• Retrieving employee record information as needed
• Assisting with the No For Rehire process
• Supporting Verifications of Employment ( VOE )

The STEPS Administrative Assistant may also assist with general office tasks such as:

• Compiling informational packets
• Sending faxes
• Making copies
• Other administrative support duties as assigned

This position offers an excellent opportunity to gain valuable experience at the University of Kentucky, especially for those interested in a career in Human Resources. It’s a great way to build competitive skills and get your foot in the door!

Skills / Knowledge / Abilities

Demonstrated ability to:

• Handle confidential information
• Follow instructions accurately
• Work independently with minimal supervision.

Prior experience in office support, data entry, or document management is preferred, but not required.

Does this position have supervisory responsibilities?

No

Deadline to Apply

Deadline to Apply 09/11/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.